Temporary Program Assistant (Part time)

The Archiving Assistant supports the organization in managing, preserving, and retrieving physical and digital records.

This role ensures documents are accurately filed, securely stored, and easily accessible while following established archiving policies and data-protection standards

• Document Management Organize, classify, and file physical and digital records according to established systems. Prepare documents for archiving, including labeling, indexing, and scanning. Maintain accurate inventories and databases of archived materials.
• Organize, classify, and file physical and digital records according to established systems.
• Prepare documents for archiving, including labeling, indexing, and scanning.
• Maintain accurate inventories and databases of archived materials.
• Digital Archiving Scan and digitize documents using appropriate equipment and software. Upload and categorize digital files in electronic document management systems (EDMS). Assist with data migration, backup, and digital preservation tasks.
• Scan and digitize documents using appropriate equipment and software.
• Upload and categorize digital files in electronic document management systems (EDMS).
• Assist with data migration, backup, and digital preservation tasks.
• Retrieval Support Respond to file retrieval requests from staff and departments in a timely manner. Track file movement to ensure proper chain-of-custody and record control. Refile documents after use, ensuring they are correctly stored.
• Respond to file retrieval requests from staff and departments in a timely manner.
• Track file movement to ensure proper chain-of-custody and record control.
• Refile documents after use, ensuring they are correctly stored.
• Compliance & Quality Control Ensure records management complies with organizational policies and legal regulations. Conduct regular audits to verify accuracy and completeness of archives. Identify and report damaged or deteriorating materials for preservation.