Technical Support Technician
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Key skills for this role
About the Role
Reporting to the Senior Manager, the role is responsible for managing and maintaining all important documents hardcopy and/or electronic format. Provide administrative assistanc.
Key Skills for This Role
Responsibilities
- Manage and maintain all important documents in hardcopy and/or electronic format
- Provide administrative assistance to the Senior Manager in reporting obligations and other functions
- Record and archive all hardcopy and softcopy documents, transactions, processes, classification, registration, archiving and distribution
- Prepare and distribute correspondences, reports, memorandums, schedules and materials for publication, presentation etc.
- Maintain an appropriate electronic database as backup to traditional hardcopy archive system
- Provide data entry and word processing services as required
- Scan letters and documents and file electronically in Computer Reference Number sequence
- Maintain documents and drawings in Document Control section under safe custody
Requirements
- Proficient in Electronic Documentation Management Software systems
- Ability to maintain confidential information
- Experience in document control and archiving
Full Job Posting
Role Overview
- Reporting to the Senior Manager, the role is responsible for managing and maintaining all important documents hardcopy and/or electronic format.
- Provide administrative assistance to the Senior Manager in his reporting obligations and other functions.
- Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking.
Key Responsibilities
- Assist the Senior Manager in discharging his duties.
- Recording and archiving all hardcopy and softcopy documents, transactions, process, classification, registration, archiving and distribution.
- Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.
- Answer correspondence as directed.
- Maintain confidential information of office related information.
- Control drawings, specification, design records, standards, procedures, correspondence, minutes of meetings and supplier documents, etc.
- Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data.
- Proficient in Electronic Documentation Management Software systems.
- Providing contract and other information to pre and post contract sections which may include general formalities such as holiday forms etc.
- Providing data entry and word processing services as and when required.
- Assisting managers in producing various reports, tables and presentation material.
- Scans letters and documents etc..., and files electronically in the Computer Reference Number sequence.
Additional Duties
- Copies/scans and distributes the required documents, assisting as required.
- Maintains the documents and drawings in the Document Control section under safe custody without any damage or deterioration with easy traceability.
- Maintains the files and control logs as required by the section.
- Carry out all and any other tasks, services, instructions, functions related to his profession and as directed by the Authority or his representative.
- The Staff shall travel to sites and/or any location as may be necessary in the carrying out of their duties and services or as may be directed by the Authority.
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