naukri
Technical Executive Assistant to the Managing Director (Civil & Infras
Emerald moon contracting fz llc
Dubai, UAE
Mid
6 days ago
Project CoordinationCost EstimationTechnical Proposal WritingDocument ControlProcurementBusiness Development
Free
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Project CoordinationCost EstimationTechnical Proposal Writing
About the Role
Provide executive and technical support for infrastructure projects, manage documentation, and utilize AI tools to enhance operational efficiency in civil engineering.
Key Skills for This Role
Project CoordinationCost EstimationTechnical Proposal WritingDocument ControlProcurementBusiness Development
Responsibilities
- Provide executive and technical support to the Managing Director
- Coordinate road, infrastructure, utility, and civil construction projects
- Prepare quotations, cost estimates, technical proposals, and tender submissions
- Draft and manage professional emails, letters, reports, and presentations
- Coordinate with clients, consultants, contractors, and government authorities
- Monitor project schedules, milestones, and deliverables
- Maintain document control system for project and corporate records
- Support procurement by obtaining quotations and preparing purchase requests
- Assist in business development and market research
- Use AI tools to improve operational efficiency
Requirements
- 1 3 years of experience in a similar role
- Experience in civil and infrastructure projects
- Proficiency in Microsoft Office and AI tools
- Strong organizational and communication skills
Full Job Posting
Key Responsibilities
- Provide executive and technical support to the Managing Director in daily business operations.
- Coordinate road, infrastructure, utility, and civil construction projects from tender stage through project completion.
- Prepare quotations, cost estimates, technical proposals, prequalification documents, and tender submissions.
- Draft and manage professional emails, letters, reports, presentations, and meeting minutes.
- Coordinate with clients, consultants, contractors, subcontractors, suppliers, and government authorities.
- Monitor project schedules, milestones, approvals, procurement activities, and deliverables to ensure timely execution.
- Track RFIs, material submittals, shop drawings, method statements, and project documentation.
- Maintain an organized document control system for all project and corporate records.
- Support procurement by obtaining quotations, comparing suppliers, preparing purchase requests, and following up on deliveries.
- Assist in business development by identifying new opportunities, preparing capability statements, and following up with prospective clients.
- Conduct market research and maintain a database of developers, consultants, contractors, and project leads across the UAE and GCC.
- Prepare weekly and monthly management reports, project progress reports, and action trackers.
AI and Technology
- Use AI tools such as ChatGPT, Microsoft Copilot, and other productivity platforms to prepare documents, summarize technical information, analyze data, automate repetitive tasks, and improve operational efficiency.
- Identify opportunities to implement AI and digital technologies that enhance productivity and business performance.
Additional Duties
- Handle confidential company information with the highest level of professionalism and integrity.
- Perform additional assignments as directed by the Managing Director to support the company's strategic objectives.
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