Team Support Specialist

The Administrative Coordinator – Quotes provides administrative and coordination support to the Quotes team, ensuring quotation activities are organized, logged and completed within required timelines. This role serves as a central coordination point between Sales, Quoting Specialists in multiple branches, supporting the intake, tracking and documentation of customer requests for quotations. Key Responsibilities

• Coordinate the intake of quote requests from Sales and other internal stakeholders • Review incoming requests for completeness and accuracy; follow up to obtain missing information • Assign, log, and track quote requests to ensure timely progression through the quoting process

• Maintain quote trackers and logs, monitoring status, priorities, and deadlines • Proactively follow up with Quoting Specialists, Sales, and other contributors to ensure quotes are completed on time • Identify delays, bottlenecks, or conflicting priorities and escalate as appropriate

• Prepare, organize, and maintain quote documentation

• Act as a central point of contact between Sales, Quotes, Projects, and external vendors regarding quote-related administration • Prepare and distribute quote requests, confirmations, and supporting documentation • Coordinate responses to revisions, clarifications, and follow-up requests

• Workflow coordination and tracking • Attention to detail and documentation control • Prioritization and follow-through • Cross-functional collaboration • Problem-solving and adaptability

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Sonepar places the planet and diversity and inclusion at the core of its vision driving our business ethos.

Today, Sonepar is the leading distributor of energy-efficient products, pioneering the energy transition and making sustainability a priority. At Sonepar, we firmly believe that every action is crucial in safeguarding the environment, driving our commitment to a more sustainable future. We have accelerated our own transition to efficient generation and use of electrical energy across our business and champion the innovation of sustainable solutions in the market.

This commitment is tangible in our detailed Global CSR report, to learn more please visit https://www.sonepar.com/en/commitments/sustainability .

Sonepar has been recognized as a Diversity Leader by the Financial Times’ 2024 Diversity Leaders ranking and was awarded GEEIS Certification in 2022. We are proud to be an equal opportunity employer, welcoming submissions from all candidates. We believe in creating a work environment where everyone can feel safe, use their voice, and know that they belong. Diversity and Inclusion (D&I) is a central focus of our global, strategic impact plan. We value diversity and inclusion in the workplace because it allows us to better meet the needs of the communities we serve. It helps us foster greater creativity, breadth of experience, and it’s essential to our success as an organization. All qualified individuals, regardless of race, ethnic or national origin, colour, religion, sex, sexual orientation, age, marital status, neurodiversity, disability status, gender identity, veteran status or any other aspect which makes them unique are encouraged to apply.

For more information about our Inclusion and Diversity initiatives, please visit https://www.sonepar.com/en/commitments/diversity-and-inclusion .

Sonepar is an equal opportunity employer and welcomes submissions from all candidates. Accommodation is available to all applicants upon request. If selected for an interview, please advise the Sonepar representative of your accommodation needs at that time. We will work with all applicants to accommodate their accessibility needs.