Subcontracts Administrator

Project Overview:

Job Summary:

Major Responsibilities:

• Develop multiple contracts and/or services agreements simultaneously as assigned.
• Perform formation duties including but not limited to; source and prequalification of potential bidders, prepare and issue request for proposal packages, coordinate and resolve technical and commercial clarifications, receive bids, organize the evaluation process, prepare commercial bid summaries and recommendation documents, secure approvals in accordance with established procedures and prepare contract documents for execution.
• Implement the Division Responsibilities Matrix which records the Project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Administration.
• Administer assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
• Prepare and maintain control and status reporting documents.
• Prepare and organize assigned contracts sponsored meetings, such as bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between stakeholder parties on all contractual matters.
• Assist project Contracts team in solving and attending to administrative problems on planning, staffing, work-hour calculations, budgeting, procedures preparation, commitments involving monetary expenditure or risk, engineered technical specifications, or supplementary commercial conditions.
• Coordinate with Construction, Engineering and Support Services staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
• Represent Bechtel in contractual discussions of moderate complexity.
• Administer information programs to ensure mutual understanding of subcontract terms and conditions.
• Monitor cost vs scope progress and prepare periodic status reports for management.

Education and Experience Requirements:

• Typically requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience

Required Knowledge and Skills:

• Knowledge of service acquisition & procurement regulations, policies and practices.
• Demonstrated training or experience in pricing, contract law, negotiations and accounting.
• Working knowledge of engineering/construction industry contracting practices.
• Experience in developing contract types (including LSTK, T&M and UR), fee arrangements and contract terms.
• Experience in developing and recommending potential solutions to contractual problems to management.
• Broad knowledge and experience in subcontract administration required.
• Strong organizational and communication (oral and written) skills, professional and proactive approach to mitigation of contract administration challenges and inherent business risks.
• Knowledge of developing and implementing strategies for negotiations utilizing accounting or cost engineering methods gained through education or experience.
• Knowledge and understanding of the project functional groups and company policies, procedures and work practices, as well as associated software systems.
• Experience in field administration of EPC contracts is an asset.
• Minimum 5 years in (sub)contract administration.
• Proficiency in all phases of the formation and award of large, moderately complex contracts.

Total Rewards/Benefits:

• For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

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