Studio Coordinator

Your Role

• As a Studio Coordinator in Gensler’s Bangalore office, you will provide essential administrative and operational support to the studios and play a key role in ensuring smooth day‑to‑day office operations that enable overall business success. You plan a key tole to support the vendors, assisting guests, managing office supplies and equipment, overseeing preventive maintenance, and managing a broad range of clerical and administrative tasks to keep the studio running efficiently.
• What You Will Do
• Deliver a positive and welcoming experience for team members and guests
• Maintain the cleanliness, aesthetic quality, and organization of the office, including conducting facility audits, overseeing repairs, and ensuring all furniture and appliances are in working order.
• Coordinate with building management, maintenance teams, and cleaning providers to ensure smooth facility operations.
• Manage inventory, ordering, and restocking of office and pantry supplies, marketing materials, and name cards.
• Handle all incoming and outgoing mail, couriers, and deliveries.
• Support office moves, renovations, furnishings, and seating assignments.
• Assist out‑of‑town visitors by providing hotel, restaurant, parking, and local recommendations.
• Coordinate travel, visas, transportation, accommodations, and guest access for visitors and overseas colleagues.
• Work closely with the Managing Director on office communications related to logistics, moves, and building updates.
• Plan and coordinate logistics and catering for events including staff meetings, town halls, celebrations, wellness events, client meetings, and office tours.
• Manage and update the Office Calendar, including weekly and annual meetings, while coordinating with various communities and functions.
• Support onboarding activities for new team members.
• Provide basic IT/AV support in collaboration with the IT Helpdesk.
• Support cultural initiatives such as anniversaries, celebrations, and team recognition.
• Continuously improve office processes, systems, workflows, and overall customer experience.