Staff Assistant (Project Coordinator) at HunaTek Government Solutions — USA | Base Career

Full Job Posting

Position Overview

HunaTek is seeking a Staff Assistant to fill a vacancy on our contract with Department of State, located in Washington DC.

The Staff Assistant serves as a critical support resource to the Under Secretary, Special Assistants, and Senior Advisors by coordinating administrative and operational processes that advance key business needs and mission objectives.

This role requires a comprehensive understanding of bureau priorities, strong judgment in managing competing demands, and the ability to facilitate seamless interagency coordination.

Strategic Support & Coordination

Serve as Staff Assistant to the Under Secretary, Special Assistants, and Senior Advisors, coordinating administrative and operational processes to advance critical business needs and mission objectives.
Maintain a comprehensive understanding of major current and long-term issues pursued by the bureau to provide informed support and anticipate leadership needs.
Exercise sound judgment in prioritizing competing demands and resolving administrative challenges both short and long term.
Provide backup support to process and submit time and attendance records for F/FO personnel.
Perform other duties as assigned.

Interagency & Departmental Liaison

Maintain liaison with the Office of the Secretary, Executive Secretariat (S/ES), Operations Center, Department Principals, offices of other Assistant Secretaries, and offices of Principals in other agencies to facilitate seamless coordination and information flow.
Coordinate with bureaus and offices to ensure deadlines are met for work tasked by S/ES and the Under Secretary, proactively addressing potential delays.
Advise Bureau personnel on overdue action items, upcoming deadlines, priority issues, and Department/S/ES procedures for processing documentation.

Maintain liaison with bureau offices to ensure deadlines are met for work tasked by S/ES and the Under Secretary, coordinating with the Chief of Staff, Special Assistants, and Senior Advisors to track and monitor correspondence within the F Family.
Determine feasibility of meeting deadlines, make necessary corrections, return documents to originators for changes, and notify originators when extensions are required.
Ensure all official communications to the F Under Secretary are properly and promptly handled in accordance with records requirements and Department standards.
Assist in preparing high volumes of correspondence, telegrams, memoranda, briefing papers, and reports for senior-level contacts at the White House NSC, DOD, DOC, DOE, DOJ, and across the Department.
Prepare and request briefing memoranda for meetings through the Department paper tasking system.
Coordinate with Special Assistants and Senior Advisors to track, monitor, and expedite correspondence within the F family bureaus.
Ensure the quality and timeliness of written products drafted within the F family bureaus directed to Department principals, maintaining the highest standards of professionalism.
Provide authoritative guidance, enforce deadlines, and review and edit all documents for the Under Secretary to ensure correct format, style, coherence, accuracy, content, and clearances.
Make necessary corrections or return documents to originators with clear guidance for required changes.

High school diploma or GED
Six (6) years or more work experience in international politics/foreign policy, military/defense, or security cooperation.
Six (6) years or more work experience in administration, travel planning, complex logistics, political-military affairs, foreign affairs, and defense security cooperation.
Experience working with the U.S. interagency, preferably the Department of Defense, with senior-level contacts.
Experience as an assistant to Senior Executive Service/Senior Foreign Service officials, including managing schedules, briefing memoranda, and travel arrangements.
Experience working with U.S. security cooperation, preferably Foreign Military Sales and/or export control issues.
Experience in State Department paper content, format, and clearance management, including knowledge management systems such as SharePoint.
Ability to work independently to assess priorities and manage daily coordination of details without repeated requests for guidance from supervisors.
Proficiency in travel management, preferably experience with E2 solutions.
Ability to solve problems and encourage consistent, solid performance.
Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.
Strong organizational, communication, interpersonal, and computer skills.
Excellent English language communication skills (written and spoken).
Top Secret clearance
Comprehensive medical, dental and vision
Long-term and short-term disability insurance and term life insurance
401(K) with safe harbor contribution
Paid time off and 11 paid holidays
Tuition and career development assistance
A selection of voluntary benefits

Staff Assistant (Project Coordinator)

Job Fit Check

Full Job Posting

Position Overview

Strategic Support & Coordination

Interagency & Departmental Liaison

Apply for this job in 1 click

More jobs at HunaTek Government Solutions

Senior Business and Financial Analyst

Senior Naval STEM Outreach Specialist – ONR Support

STEM Outreach and Events Coordinator – ONR Support

Cost Analyst, Mid

Cost Analyst, Senior

Project/Outreach Coordinator - ONR

Cost Analyst, Junior

Cost Analyst, Mid

Senior Business and Financial Analyst

Senior Naval STEM Outreach Specialist – ONR Support

STEM Outreach and Events Coordinator – ONR Support

Cost Analyst, Mid

Cost Analyst, Senior

Project/Outreach Coordinator - ONR

Cost Analyst, Junior

Cost Analyst, Mid

Correspondence Management & Quality Control

Knowledge Management, Process & Workflow Improvement

Security & Classified Information Management

Skills And Qualification Required

About HunaTek Government Solutions

Autofill Plugin