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Sr. Events Coordinator
Johns Hopkins University
Baltimore, USA
Full-time
Senior · 5+ years experience
Hybrid
USD 42510-73710 yearly / year
Discovered Yesterday
Cvent Event Diagramming25LiveCollege NetEventbriteSocial TablesBananatag
Free
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Cvent Event Diagramming25LiveCollege Net
Key Skills for This Role
Cvent Event Diagramming25LiveCollege NetEventbriteSocial TablesBananatag
Full Job Posting
On-Site Event Planning
Create event floor plan and room layout and supervise the execution of the physical appearance of the facility and the set-up.
Utilize Cvent Event Diagramming, 25Live and/or other event planning system to share custom room layouts, enter room reservations, AV equipment and room setup.
Provide direct support and coordination for meetings, seminars, conferences, retreats, events and activities throughout the facility.
Ensure proper implementation of policies and procedures.
Proactively collaborate with the operations staff (Facilities & Security) to ensure the integrity of the facility and overall comfort and safety of attendees at all meetings and events.
Collaborate with event organizers to manage logistics with vendors, including catering orders, event rentals, catering setup and clean up and certificate of insurances to ensure adherence to event space policies and guidelines.
Identification of preferred vendors for catering. Work collaboratively with the Green Team to create green, “no-waste” events.
Maintain preferred vendor list for departmental and student use.
Submit Loading Dock Requests for external vendors.
Provide guidance and direct event organizers on how and when to submit guest lists to the appropriate event space contacts.
May work with security to identify day-of event security needs.
Collaborate with Facilities leadership or staff to ensure porter coverage for events.
May provide event signage, crowd control ropes, recycling and trash bins, ancillary items, as determined by event guidelines.
Coordinate and manage deliveries of required materials and equipment for events.
Coordinate with IT to identify technical needs for event and schedule accordingly.
Collaborate with stakeholders and IT to drive continuous improvement.
Coordinate with Johns Hopkin affiliates and external users to provide facility information, tours and pricing on space rental and concierge their event needs.
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