Sr. Analyst, Payroll Tax

Leads multi-state, multi-FEIN payroll tax operations for a fast-paced, high-volume environment, ensuring accurate and timely tax filings, deposits, and reconciliations. The responsibilities include payroll tax compliance, amendments, year-end processing, W-2/W-2c preparation, and audit support. Our ideal candidate is a self-starter and team player with strong Excel skills and experience leveraging AI tools to improve accuracy and efficiency. This role reports to the Manager, Payroll Tax.

Manage end-to-end payroll tax compliance across multiple states, localities, and FEINs, ensuring accurate and timely filings, deposits, and reconciliations

Process and resolve payroll tax amendments and agency notices in a timely manner, partnering with ADP SmartCompliance as needed

Lead year-end payroll tax processing, including W-2 and W-2c preparation, review, and distribution

Maintain compliance with the latest federal, state, and local payroll tax laws and regulations, proactively identifying and implementing required changes

Reconcile payroll tax liabilities, deposits, and filings across multiple FEINs and jurisdictions on a regular basis

Partner with HRIS/Payroll teams on Oracle HCM to ensure accurate tax setup, employee tax profiles, and system configurations

Support mergers, acquisitions, and divestitures, including pre- and post-close payroll tax due diligence, FEIN setup/consolidation, and tax transition activities

Utilize advanced Excel skills (VLOOKUP, pivot tables) to analyze large volumes of payroll tax data, identify discrepancies, and drive resolution

Leverage AI tools to streamline payroll tax research, reconciliation, and reporting processes

Demonstrate the ability to switch between competing priorities and tasks in a fast-paced, high-volume environment while maintaining accuracy and deadlines

Support all payroll tax related internal and external audits

Initiate and develop strong relationships with internal stakeholders and external tax agencies/vendors to ensure proper communication and resolution of payroll tax issues

Perform analysis of complex payroll tax transactions to identify root cause issues, assess risk, and implement mitigation plans

Assist with Canadian payroll tax compliance, where applicable

Perform special projects as assigned, such as tax jurisdiction setup, system testing/upgrades, and process improvement initiatives

College degree preferred

5+ years of multi-state, multi-FEIN payroll tax experience in a fast-paced, high-volume environment

Demonstrated experience with year-end payroll tax processing, including W-2 and W-2c preparation

Experience with ADP SmartCompliance and payroll tax amendments required

Experience with Oracle HCM or a similar payroll system

Up to date knowledge of federal, state, and local payroll tax laws and regulations

Advanced Excel skills required, including VLOOKUP and pivot tables

Experience using AI tools to support payroll tax analysis and process efficiency

Prior experience with mergers, acquisitions, and divestitures (pre- and post-close payroll tax activities) preferred

Canadian payroll tax experience a plus

Strong analytical and problem-solving skills, as well as organizational skills

Ability to deliver results in a fast-paced environment with attention to detail and the ability to switch between tasks

Drive & self-motivation with the ability to work independently as a self-starter

Strong verbal and written communication skills and the ability to work collaboratively across teams and vendors

Professional, dependable, and able to maintain confidential information

APA Certification (CPP) is a plus

The salary range represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training. For information about our benefits, please visit https://benefitsatfanatics.com/

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