Sr. Administrator & Operations Coordinator

Role overview

Key responsibilities

• Manage executive schedules, appointments, meetings, travel arrangements, and operational calendars.
• Handle administrative coordination, operational follow-ups, records, databases, contracts, and confidential files.
• Coordinate with clients, suppliers, service providers, and internal teams.
• Monitor communications and ensure timely responses, updates, reports, summaries, and trackers.
• Support HR and recruitment activities, including screening, interviews, onboarding, and employee documentation.
• Assist with office operations, vendor coordination, procurement, logistics, and inventory management.
• Support luxury hospitality and holiday homes operations while maintaining confidentiality and professionalism.

Qualifications and experience

• At least 10 years of professional UAE experience is required.
• A bachelor’s degree is mandatory; a master’s degree is preferred.
• Experience supporting CEOs, founders, or senior executives is highly preferred.
• Strong background in administration, operations, HR coordination, executive support, and client management is required.
• Experience in luxury hospitality, holiday homes, premium real estate, or fast-paced service industries is preferred.
• Exceptional organization, multitasking, communication, resilience, and ability to work under pressure are required.
• Availability outside standard office hours, including weekends and urgent situations, may be required.

Salary

• Monthly pay is AED 8,000 to AED 10,000 depending on qualifications, experience, and operational capability.

Work location

• Work location is in person.