Specialist - Commercial Process

Own contract drafting, SAP/S4 transactional processing, and internal procurement process compliance across all three commercial pillars (Trucks, Vessels & Containers) to ensure accurate, complete, and audit-ready documentation.

This role exists specifically to prevent procurement and documentation gaps that could result in audit findings.

Accountabilities & Activities Key Activities Receive awarded Trucks auctions and negotiations results and issue contracts, amendments, and Letters of Award accordingly.

Upload all awarded and spot-negotiated rates for trucks, containers, vessels — into SAP/S4.

Create service codes for new destinations, routes, or transport modes across trucking, vessel, and container activity.

Create truck permits Maintain the contract register for all agreements.

Review, verify, and approve vendor invoices against approved rates, contract terms, and delivered service.

Support invoice reconciliation and resolve documentation discrepancies.

Prepare procurement memos and supporting documentation for management approval.

Prepare and process PRC (Procurement Review Committee) documentation for approvals and contract awards.

Coordinate on contract review and approval routing for all trucking, vessel, and container agreements.

Maintain organized, retrievable records for all contracts, POs, and approvals in anticipation of internal or external audit.

Proactively flag any procurement process gaps or documentation risks to the Manager before they become audit findings.

Vendor registration and onboarding of new service providers (trucking, vessel, container) in SCH.

Process vendor creation (NC) requests and maintain vendor master data accuracy.

Arrange permit letters and approvals for vendors requiring special access permits.

Maintain and circulate a central contract register status update.

Report procurement process completion status and any outstanding documentation risks to the Manager.

Safety, Quality & Environment Ensure compliance to all relevant management policies, procedures, and controls within the Commercial Division of ESA to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.

Qualifications/Experience Minimum Qualification ( Educational Qualifications, Trainings, or Certifications ) Bachelor’s degree in Commercial, Business Administration, Finance, or a related field.

Procurement, contract management, or internal audit-related professional certification.

Professional Experience 4+ years of experience in procurement, contract administration, or SAP/S4 transactional roles Language(s) Known Arabic English