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Special Assistant to CEO
SYNKRONIZA Consulting Inc.
Jiddah, KSA
Full Time
Mid
3 weeks ago
Executive SupportCalendar ManagementMeeting ManagementBusiness CorrespondenceMicrosoft Office SuiteEnglish
Free
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Executive SupportCalendar ManagementMeeting Management
About the Role
Synkroniza Consulting Inc. seeks a highly organized and proactive Executive Assistant to the CEO in Jeddah. The role involves managing schedules, coordinating meetings, handling confidential information, and ensuring smooth communication.
Key Skills for This Role
Executive SupportCalendar ManagementMeeting ManagementBusiness CorrespondenceMicrosoft Office SuiteEnglish
Responsibilities
- Manage the CEO's calendar, appointments, and travel arrangements
- Organize and coordinate meetings, including preparing agendas and taking meeting minutes
- Handle incoming correspondence, emails, and phone calls on behalf of the CEO
- Prepare reports, presentations, and business documents
- Coordinate communication between the CEO and departments, clients, and external partners
- Follow up on action items and ensure timely completion of assigned tasks
- Maintain confidential records and sensitive information with discretion
- Arrange business trips, accommodations, and travel itineraries
- Assist in project coordination and special assignments as directed by the CEO
- Organize and maintain filing systems, records, and documentation
Requirements
- Bachelor's degree in Business Administration, Management, or a related field
- Minimum 2 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role
- Fluent English is mandatory (spoken, written, and reading)
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Excellent organizational and time management skills
- Strong communication and interpersonal skills
- Ability to multitask and work under pressure
- High level of professionalism, confidentiality, and attention to detail
- Fluent Arabic is mandatory
Full Job Posting
Company Description
- Synkroniza Consulting Inc. is a global IT advisory and system integration company that helps enterprises transform through data, IoT, automation, and digital innovation.
- The firm’s consultants focus on aligning technology initiatives with business goals to support smarter decision making and sustainable growth.
Job Summary
- We are seeking a highly organized and proactive Executive Assistant to the CEO to provide comprehensive administrative and executive support.
- The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure smooth communication between the CEO and internal/external stakeholders.
Key Responsibilities
- Manage the CEO’s calendar, appointments, and travel arrangements.
- Organize and coordinate meetings, including preparing agendas and taking meeting minutes.
- Handle incoming correspondence, emails, and phone calls on behalf of the CEO.
- Prepare reports, presentations, and business documents.
- Coordinate communication between the CEO and departments, clients, and external partners.
- Follow up on action items and ensure timely completion of assigned tasks.
- Maintain confidential records and sensitive information with discretion.
- Arrange business trips, accommodations, and travel itineraries.
- Assist in project coordination and special assignments as directed by the CEO.
- Organize and maintain filing systems, records, and documentation.
Requirements
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 2 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role.
- Fluent English is mandatory (spoken, written, and reading).
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to multitask and work under pressure.
- High level of professionalism, confidentiality, and attention to detail.
Preferred Qualifications
- Experience supporting senior executives or C level management.
- Experience in a corporate environment is preferred.
Key Skills
- Executive Support
- Calendar & Meeting Management
- Business Correspondence
- Fluent English Communication
- Time Management
- Problem Solving
- Confidentiality & Discretion
- Report Preparation
Language Requirement
- English, Arabic : Fluent (Reading, Writing, and Speaking) – Mandatory.
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