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Solar Site Administrator
RES
Stuttgart, USA
Part-time
Entry
Onsite
USD 20-25 hourly
Discovered 1 weeks ago
Free
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- Assists Project Manager, site management, staff, customers, vendors and walk-ins as needed.
- Take minutes for meetings as required.
- Supports field employees by contacting corporate resources for issue resolution. Assists and supplies data as requested.
- Answers multi-line telephone using proper telephone etiquette in a professional manner.
- Administers project documentation and filing systems using company guidelines.
- Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines.
- Enters and keeps utility locate request tickets current as assigned for the duration of the project.
- Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines.
- Enters expense claim reports and ensures that proper documentation is sent to Payroll.
- Ensures that DOT paperwork is complete and submitted to RES DOT weekly (scan/email and FedEx originals).
- Assists with issuing POs, vendor issues, matching invoices to POs/Requisitions, receiving invoices against POs as needed.
- Supports internal office processes and company policies.
- Files safety paperwork and uploads to Aconex using assigned naming conventions according to type of document.
- Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors.
- Orders office/kitchen supplies and stocks them.
- Sends/receives FedEx and USPS mail and distributes.
- Assists in planning and organizing site events/activities.
- Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision.
- Stays current with professional and industrial best practices.
- Occasional travel to airport in personal vehicle.
- Responsible to ensure SAFETY requirements met.
- Must be able to work professionally with clients, vendors, employees, managers and supervisors.
- Regular attendance is an essential requirement of the job.
- Follow any other job-related duties/functions requested by the supervisor or onsite supervisors.
- HS Diploma or GED required; some college preferred.
- 1-3 years office experience.
- A valid driver's license is required.
- Advanced level of knowledge with: Communication Relationship building MS Office (Excel, Word, Outlook, etc.) Multi-task and prioritize work Organizational skills Attention to details High level of accuracy Office procedures Following directions Research skills Multi-tasks Work independently and in groups
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