SOCAN Awards Event Assistant

Montréal, QC

www.socan.com

POSITION TYPE: Full-Time, Contract (November 2026 - May 2027)

HIRING RANGE: $25-27/Hour

REASON FOR HIRING: New Role

WORK MODEL: Hybrid

LANGUAGE: Bilingual, (English and French)

WHO WE ARE

SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents nearly 200,000 songwriters, composers, and music publishers. Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us

OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND ANTI-RACISM

SOCAN thrives with a variety of viewpoints, identities, and backgrounds, and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles, regardless of gender identity, gender expression, ethnicity, race, age, culture, sexual orientation, religious belief, or physical ability. Learn more about SOCAN’s commitment to Inclusion & Anti-Racism .

WHY WORK WITH US?

Make a difference by supporting and collaborating with a vibrant and creative community

Enjoy many options for workplace flexibility and work-life balance

Get involved in the rapidly changing creative space

Advocate for and empower the creative community

Together, we’ll help music creators earn more income and make a living

WHAT WE OFFER

35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based)

Inclusive and collaborative working environment

ABOUT THE ROLE

Reporting to the Lead, Gala, Programming & Partnerships, you will be a key member of the Creative team responsible for assisting with tasks related to the the 2027 SOCAN Gala & various Membership Division sponsorships and events. This position will be responsible for liaising with the Creative team, the Communications and Marketing department, Membership management, and various industry stakeholders. The role aims to serve SOCAN members and add value to their careers and businesses in accordance with the Membership service strategy.

Please note: Fluency in both English and French is required for this position as the position requires constant and regular interaction with both French and English-speaking members and stakeholders .

WHAT YOU’LL DO

Compile invitation lists and maintain content as new information comes in

Coordinate email blasts for invitation lists and manage Awards inbox

Testing for delivery of invites through selected program (e.g., paperless post)

Maintain RSVP’s on a weekly basis and report status

Organize hotel rooms, travel reimbursement and car service for all winners

Confirm details of winners for the trophy plaque copy

Prepare plaque copy for trophies and proof content upon arrival of the finished awards

Collection of video footage for winners and walk-up music for winners/presenters to provide to production company

Compile a list of all AV materials for license clearances

Basic administration details; maintenance of scheduling documents, reports and invitation lists

Coordinate all booking details with the host hotel

Double-check all documents for awards (e.g., pass, trophy and guestlists)

WHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCE

Minimum of 1-3 years of event experience

Bilingual (in French & English)

Strong skills in time management

Extremely organized

Excellent attention to detail (e.g., proofing materials for accuracy)

Creative

Customer service-oriented

Strong communication skills

Excellent skills in Excel, Word, Office 365

Experienced in digital transfer of AV files an asset

ACCESSIBILITY & ACCOMMODATION

SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at hr@socan.com and we will make the necessary accommodations. Applications submitted to this email address will not be accepted.

EQUAL EMPLOYMENT OPPORTUNITY

SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply

HOW TO APPLY

If you’re interested in joining us, we’d love to hear from you: http://www.socan.com/careers/

Thank you for your interest in our company; we will be in touch with those candidates we wish to interview.

To learn more about SOCAN, go to www.socan.com . You can also follow us on LinkedIn, Twitter, Instagram, and Facebook (@SOCANmusic/@SOCANmusique).