Shipping Coordinator

Position Summary

Shipment Coordination

• Coordinate inbound and outbound shipments across air, sea, road, and courier networks.
• Manage freight bookings, monitor shipment progress, resolve delays and exceptions, and coordinate urgent shipments.
• Ensure customer and business delivery commitments are achieved.

Documentation and Customs

• Prepare and validate commercial invoices, packing lists, certificates, declarations, and shipping documents.
• Verify commodity descriptions, HS codes, values, origin information, and Incoterms.
• Support customs clearance, UAE Customs and Free Zone compliance, audits, investigations, and corrective actions.

Logistics Operations

• Coordinate daily activities across warehouse, operations, quality, customer service, and finance teams.
• Support inventory movements, intercompany transfers, shipment readiness, GRN verification, reconciliations, and inventory records.
• Process logistics transactions accurately within ERP systems.

Tracking and Vendor Management

• Maintain shipment trackers and provide regular visibility updates and logistics KPI reports.
• Act as the day-to-day contact for freight forwarders and transportation providers.
• Monitor service levels, freight costs, carrier performance, and logistics supplier issues.

Improvement and Regulatory Support

• Coordinate product certification and approval documentation and maintain export certification records.
• Improve logistics processes, SOPs, data accuracy, shipment visibility, lead times, and operational efficiency.
• Support automation and digitalization initiatives within logistics operations.

Qualifications and Experience

• Diploma or bachelor’s degree in logistics, supply chain management, business administration, international trade, or a related discipline is required.
• Relevant experience in logistics, shipping, import/export coordination, freight forwarding, or supply chain operations is required.
• Five to seven years of experience and related international shipment, customs, inventory, and provider-management experience are listed for top candidates.
• Oil and gas experience is highly desirable; manufacturing, industrial equipment, or related industrial experience is an asset.

Workplace

• This is a full-time, office-based position requiring regular onsite presence.