Senior Proposal Specialist

Primary Responsibilities

• Lead pursuit teams in creating and implementing effective win strategies (capture planning)
• Lead the coordination of the planning, development, and production of proposals and submittals in accordance with submission requirements
• In Coordination with pursuit team, attend meetings, document and distribute meeting minutes, establish proposal schedules, assignment matrices, compliance matrices, and proposal template
• Lead proposal kick-off meeting
• Coordinate the development of narrative, graphics, fees, and other necessary materials from both internal staff and sub-consultants as applicable.
• Communicate with proposal participants to track tasks against the schedule
• Monitor progress of the proposal process, with timely follow-up, to ensure internal proposal deadlines are being met
• Support the development and implementation of client plans, including long-term strategies to capture market share, as assigned
• Research project background and anticipated procurement timelines
• Outline, write, format, and edit proposal content to make it coherent and in a united voice
• Support efforts to monitor our submissions against proposal best practices and industry standards, while considering process improvement opportunities
• Lead end-to-end process and proposal development for complex proposals, including document layout and print production
• Support the development of benefit statements, project profiles and standard material (graphics, org charts, etc.) for use in proposals, qualification submittals, etc.
• Maintain proposal content library using enterprise systems while adhering to information lifecycle governance
• Facilitate debriefs to identify improvement opportunities and to measure overall competitiveness
• Recognize and celebrate pursuit successes and milestones
• Assist team in development and preparation of interview materials, including slide decks, leave-behinds, question and answer preparation, team rehearsals, and technology
• Lead proposal quality efforts, review proposals and presentations, and participate in reviews as needed
• Maintain a strong understanding of the market trends and drivers impacting our clients