Senior Project Administrator

• The role will be required to support the project mobilisation and formation of our administrative function. • You will be required to support our Project Director and Senior Leadership Team in the effective day to day running of project operations and to support administration requirements of different functions – with the admin function acting as a central hub for different disciplines. • Maintain an ongoing and open communication with key stakeholders to ensure the smooth operation of all day-to-day facilities services • Contractor management over multi disciplines, monitoring, management of works planned and completed by local subcontractors and group contractors. • Assist in coordinating and supporting the training of administrative staff to build capability, maintain resilience, and ensure continuity of cross- functional administrative activities. • Support the HR and Finance Team in site allowance allocations and ensure there is a strong audit trail and tracker. • Provide cover for the Office Manager during periods of absence to support continuity of office operations. • Coordinate meeting arrangements and diary management, including scheduling room bookings. • Any other tasks deemed necessary by the Office Manager to support the continual changes within the project.

• Devise and maintain efficient office administration processes to support seamless team operations. • Develop and maintain processes related to operation of our site offices and facilities; ensuring compliance with relevant legislation, codes of practice and safety requirements. • Strong knowledge of Health & Safety and building maintenance requirements • Management/supervisory experience • Exceptional Customer Service skills • Must be confident in dealing with people at all levels to achieve required results. • Excellent verbal/written communication skills • The ability to work independently and successfully manage varying workloads. • Experience of the procurement/management of service contracts • Excellent organisation, prioritisation and time management skills and strong attention to detail for meticulous record keeping; providing support working in a fast-paced environment to meet targets and deadlines • Ability to react quickly to resolve building critical issues • Excellent IT skills, confident using Microsoft office packages (Outlook, Word, Excel). • Able to develop and maintain good working relationships and cooperation such that issues and problems are overcome promptly. • IOSH Managing Safely (desirable) • Full clean driving licence (travel will be required).

Our people are our biggest asset and we focus on recruiting, training and developing the people who can apply innovation to deliver the infrastructure of the future. We nurture these talents, offer a great benefits package in addition to a competitive base salary and continually invest in developing the skills of our people at every level.

Some of our key benefits are:

An attractive/negotiated salary;

Company car;

25 days annual leave + bank holidays;

Pension savings schemes;

Enhanced maternity/paternity and family friendly policies;

Access to our Refer and Earn scheme;

Discretionary annual salary reviews.

Balfour Beatty’s Major Projects business is delivering some of the UK’s most complex and iconic infrastructure projects. Using the latest technology, we’re driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.

From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.

Diversity and inclusion

At Balfour Beatty, we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/