Senior Payroll & Benefits Administrator

AEGIS Insurance Services, Inc. (“AEGIS”) has an immediate opening for a Senior Payroll and Benefits Administrator to support accounting, administration, reporting and analysis of payroll, benefits and executive benefit programs; to prepare reconciliations, schedules, payment documentation and vendor/audit support; and to provide senior-level administrative and analytical support to the Manager - Payroll and Benefits Accounting while maintaining the highest standard of confidentiality.

Collaborative Communications and Behavior: Develops and maintains effective working relationships as a team member and across divisions; readily collaborates and shares information, seeks and provides constructive feedback, and supports a respectful workplace

Initiative and Accountability: Proactively addresses opportunities to enhance AEGIS’ people, processes, products, and services, takes ownership for one’s responsibilities by acting with integrity and in the best interest of the organization and stakeholders

Quality-Focused: Demonstrates a solution-focus, displays thoroughness and accuracy through quality deliverables, and demonstrates persistence and perseverance in achieving concrete and tangible outcomes

Service-Oriented: Conveys a genuine desire and ability to anticipate and meet customer needs and creates and nurtures mutually beneficial relationships within AEGIS and with AEGIS Members and brokers

Data Management and Reporting

Maintain payroll tax compliance, including federal, state and local withholding requirements

Prepare and maintain recurring schedules, reconciliations and supporting analyses for payroll, benefits, pension, SERP, COLI and other executive benefit-related accounting activities

Assist with monthly payroll and benefit accounting entries, research reconciliation differences and prepare support for manager review

Support annual and recurring benefit plan valuation, audit and reporting processes by compiling census, compensation, account balance, payout and plan information for vendors, auditors and internal stakeholders

Maintain assigned participant, payout, policy, account and payment tracking reports related to SERP, frozen AEGIS Option Plan, COLI, AYCO financial counseling and other benefit programs administered through Accounting

Communication and Documentation

Coordinate documentation and support for COLI policy payments, policy value reporting, death benefit claims and accounting tax reporting support, including preparation of required forms and correspondence for review

Prepare, compile and/or route Workday payment requests, payroll gross-up support, invoice documentation, vendor payment support, e-signature requests and related accounting documentation, subject to required approvals

Assist with vendor coordination and information exchange involving benefit plan providers, payroll vendors, auditors and internal stakeholders like Human Resources; maintain accurate contact lists and historical documentation

Program/Project Management and Support

Maintain payroll configuration within Workday when setting up and testing new states

Provide backup support to the Payroll Administrator and other team members for payroll funding support, selected vendor reconciliations, Workday entries and employee payroll inquiries as assigned

Support preparation of budget estimates, year-end accruals, audit request support and other special projects for the Payroll and Benefits Accounting team

Balance recurring payroll and benefit accounting deadlines with ad hoc audit, vendor, executive benefit and retiree-related requests

Quality Assurance and Continuous Improvement

Identify process improvement opportunities, strengthen documentation and help maintain effective controls over sensitive payroll and benefits processes

Maintain strict confidentiality while coordinating with multiple internal divisions and external service providers

Develop sufficient technical knowledge of executive benefit arrangements, COLI, SERP, non-qualified plans and related accounting impacts

Ensure accuracy and completeness of data used for payment processing, gross-ups, benefit valuations, reconciliations and reporting

Support improved documentation, cross-training and continuity within a lean Payroll and Benefits Accounting team

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EOE

AEGIS Insurance Services, Inc. participates in E-Verify

We expect to pay a starting salary between $95,000 and $105,000. An applicant’s placement within this range is based on their individual qualifications and professional experience. In addition to base salary, AEGIS employees are eligible to participate in the Company’s annual incentive program, with competitive awards based on corporate and individual performance.

In addition, we offer a comprehensive and competitive suite of options for health & wellness, retirement, income protection, time off and additional benefits:

Health & Wellness: Medical, dental, vision, mental health support and employee assistance programs

Retirement: 401(k) with matching contribution

Income Protection: Life, disability, accident and critical illness insurance

Time Off: Vacation days, sick days, holidays and family/military leave options

Other: Commuter benefits, pet insurance, hybrid work schedule

Growth: Tuition assistance and professional development opportunities

We will consider this application carefully, but it does not guarantee employment. Selection is on a competitive basis. In addition, you must meet employment standards and specific position requirements. Qualified applicants will receive consideration for employment without regard to race, creed, color, sex, sexual orientation, age, marital status, disability, national origin, veteran status or any other legally protected status. AEGIS Insurance Services, Inc. participates in E-Verify.