Senior Officer - Logistics

About the Employer

Role Overview

Project Logistics

• Prepare and maintain detailed project logistics plans with project, procurement, vendor, client, and site information.
• Coordinate materials and equipment movements with project, procurement, shipping, and construction teams.
• Update shipping, customs-clearance, and delivery plans and coordinate urgent shipment priorities.
• Plan cargo consolidation and coordinate local suppliers to support on-time delivery.

Freight Procurement and Cost Control

• Support freight-forwarder and shipping-contractor selection through RFQs, offers, bid tabulations, evaluations, and recommendations.
• Identify suitable and cost-effective transport routes and issue collection instructions.
• Monitor freight costs against approved budgets and provide variance, cost, and status updates.
• Prepare freight-cost estimates and logistics execution-plan inputs for tenders and proposals.

Shipment Execution and Documentation

• Obtain complete shipping documents that comply with contractual requirements and destination customs regulations.
• Verify, record, and forward original shipping documents to customs-clearance agents.
• Track shipments through collection, customs clearance, and final delivery, escalating delays and implementing recovery actions.
• Coordinate delivery, loading, unloading, storage, and empty-container returns with project stakeholders.

Cargo and Service Providers

• Maintain shipment records and update the Material Management System, shipping module, and status reports.
• Report cargo overages, shortages, and damage and prepare applicable OS&D reports.
• Maintain damage records and prepare cargo-insurance declarations when required.
• Monitor logistics service providers for compliance with contracts, procedures, regulations, and service levels.

HSE and Team Support

• Support applicable health, safety, security, and environmental procedures.
• Participate in recruitment, onboarding, training, and development of logistics personnel as required.
• Perform other related duties assigned by the reporting manager.

Education and Experience

• A bachelor’s degree in logistics, supply chain management, business administration, engineering, international trade, or a related discipline is required.
• A CILT, CIPS, or equivalent professional certification is preferred.
• At least 10 years of progressively responsible logistics experience, including five years in EPC, energy, oil and gas, petrochemical, or heavy construction.
• Experience with transportation, project logistics, freight sourcing, customs clearance, documentation, cost control, cargo, and logistics-provider management is required.

Core Competencies and Skills

• Strong planning, coordination, organization, monitoring, and problem-solving skills.
• Effective written and verbal communication, stakeholder-management, and negotiation skills.
• Knowledge of shipping procedures, transport regulations, customs clearance, Incoterms, bills of lading, cargo insurance, and banking practices.
• Proficiency in Microsoft Office, database, material-management, email, scheduling, and project-management applications.