Senior HR & Admin Executive

Amstergi Holdings

Dubai, UAE

Full Time

Senior

Onsite

2 weeks ago

RecruitmentUAE Labour LawVisa ProcessingPerformance ManagementMS OfficeHRMS/ERP

Free

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Key skills for this role

RecruitmentUAE Labour LawVisa Processing

Manage the full HR and administrative function across the group’s UAE operations and coordinate with subsidiary/related entities, covering the employee lifecycle, compliance, performance monitoring, and day to day office administration.

Manage end to end recruitment: sourcing, screening, interview coordination, offer letters, and onboarding.
Maintain accurate and up to date employee records, contracts, and HR files in line with UAE labour law and JAFZA requirements.
Administer attendance and leave management; maintain accurate records and coordinate with the payroll team on inputs.
Handle visa, labour card, Emirates ID, and medical insurance processing for UAE staff; coordinate equivalent immigration and HR formalities for AMS Morocco and Amstergi Egypt with local providers/PROs.
Manage group medical and life insurance enrolment, renewals, additions, and deletions.
Manage the probation process: track probation periods, coordinate assessments with line managers, and issue confirmation, extension, or termination communications.
Coordinate training and development activities beyond onboarding; identify needs with management and track completion.
Draft and manage all HR communications: offers, confirmations, warnings, resignations, terminations, and policy circulars.
Maintain HR policies and the employee handbook.

Monitor employee KRAs and KPIs; coordinate performance review cycles and track outcomes with management.
Prepare and submit MIS reports to management on sales team KRA/KPI performance.
Monitor sales incentive achievement against targets, and process incentive calculation and release in coordination with management and the payroll team.

Track and manage all expiries: visas, labour cards, Emirates IDs, passports, insurance, trade licences, tenancy contracts, and AMCs.
Ensure timely renewals with advance alerts to avoid lapses or penalties.

Oversee all office administration, facilities, and vendor coordination.
Manage KYC documentation and submissions for banks, vendors, brands, insurers, and other counterparties.
Maintain all business process handbooks (Accounting, Sales, Logistics) to support onboarding and operational consistency.
Manage the HR & Admin budget; control and track spend, handle petty cash and expense processing, and reconcile.
Manage and control monthly recurring expense payments – staff and admin related (mobile bills, utilities, vehicle expenses, etc.) – ensuring timely processing and verification against usage.
Manage procurement of office supplies and maintain asset registers.
Coordinate travel, accommodation, and logistics for staff and visitors.
Maintain company documentation and liaise with PRO/government services for free zone and immigration formalities.

Bachelor’s degree in HR, Business Administration, or related field.
5+ years in HR & Admin, with at least 2 years in the UAE (free zone experience preferred).
Strong knowledge of UAE labour law and JAFZA processes.
Familiarity with multi jurisdiction HR (UAE, Morocco, Egypt), or a proven ability to coordinate HR and immigration matters across countries with local providers, an advantage.
Proficient in MS Office; experience with HRMS/ERP an advantage.
Excellent communication skills; Arabic an advantage.