Senior Fleet Manager

Position Overview

Serves as the primary Fleet Department point of contact for all Primoris business units in Canada. Ensures existing and upcoming projects/contracts have the necessary assets to complete work and that Fleet functional teams are prepared to provide support. Communicates with business unit leadership, providing strategic guidance, instruction, and required process documentation related to Fleet assets and functional services provided. Evaluates asset life cycles and ownership costs, making recommendations based on forecasted business unit requirements. Supports functional teams within the Fleet organization to ensure all business unit needs are addressed, delivered, and followed through. Coordinates with Fleet leadership to help reduce bottom-line costs while understanding the strategic goals of the company. Demonstrates visibility and transparency by providing scheduled reporting to each Primoris Canada business unit. Must be familiar with a variety of fleet/equipment applications, field operation concepts, practices, and work procedures.

Duties and Responsibilities

Prioritize, coordinate, and manage the functions of multiple fleet maintenance locations

Prepare and write specifications for automotive vehicles, equipment, supplies, tools, and materials

Review time and motion records to determine downtime related to maintenance and repair of fleet equipment

Investigate complaints regarding vehicle condition and equipment failure

Prepare written plans and specifications for the fabrication of equipment

Recommend appropriate methods and repairs to recondition fleet units

Develop long-range plans to improve efficiencies, reduce costs, and improve fleet availability

Resolve procedural, operational, and administrative problems by communicating with upper management and other company personnel

Conduct research and analyze recommendations, requests for bids and purchases, and statistics in order to develop policies and procedures

Plan, organize, direct, and coordinate resource utilization

Review the work products of others to ensure compliance with policies, rules, and procedures

Prepare written and electronic documents, letters, and reports to provide upper management with status updates on objectives achieved, issues encountered, and recommended operational improvements

Analyze data to increase operational efficiency

Ensure strict servicing and maintenance schedules to minimize downtime and maintain operational timelines

Develop strategies to improve fuel efficiency

Conduct product and company research on products and services

Interview, recommend hiring, train, discipline, resolve grievances, and evaluate subordinate staff while ensuring personnel management functions are appropriately carried out

Communicate with staff regarding customer service issues, operational requirements, and performance standards, and work with private vendors to resolve equipment servicing or repair issues and address vendor performance as needed

Establish sources through contracts or other means for the provision of required parts, tools, equipment, materials, and services

Report to work on a regular and timely basis

Enforce company rules and policies

Perform other duties as assigned

Additional Responsibilities

In addition to performing all duties of a Fleet Manager, employees in this classification are responsible for managing maintenance operations for light- and heavy-duty fleet equipment. Such equipment includes:

Light-duty vehicles

Medium-duty vehicles

Heavy-duty vehicles

Off-road equipment (e.g., trailers, generators, compressors, yellow iron equipment, etc.)

Employees in this classification typically manage several fleet maintenance locations and/or groups of field and resident technicians and may be required to manage shops in different states.

This position is responsible for all phases of a repair operation, including:

Managing preventive maintenance and repair work performed by Lube Technicians, Field Technicians, Shop Technicians, and Resident Technicians

Managing parts procurement activities performed by Parts Runners and Procurement Specialists

Managing fabrication work performed by Fleet Fabricators

Managing office functions performed by administrative staff

Ensuring vehicles and equipment are properly maintained and repaired in a timely and safe manner

Ensuring work order information is properly documented in the Fleet Management Information System (FMIS)

Ensuring a safe work environment

When making decisions, this position follows standard procedures and established practices to resolve problems. Employees at this level may require limited assistance from a Segment Fleet Director or designee.

Knowledge and Skills Required

Advanced knowledge of the methods and operation of general automotive and construction vehicle maintenance

Advanced knowledge of cost accounting procedures, budget preparation, expenditure monitoring, and planning methods

Advanced knowledge of strategic planning principles

Advanced knowledge of the principles and practices of program development and administration

Advanced knowledge of fleet management principles and practices, including acquisition, maintenance, repair, disposition, and parts inventory control

Advanced knowledge of the types and levels of maintenance and repair activities performed in a fleet maintenance program

Advanced knowledge of the principles of applying and evaluating industry time standards related to the repair and maintenance of a wide variety of fleet equipment

Advanced knowledge of contract management principles and practices

Advanced knowledge of office procedures, methods, and equipment, including computers and applicable software applications

Advanced knowledge of federal, state, and local laws, codes, regulations, and ordinances

Ability to prepare comprehensive plans, reports, and recommendations for improved service and cost-effectiveness

Ability to understand, select, develop, train, motivate, plan, organize, evaluate, and supervise the work of skilled, semi-skilled, and office staff

Ability to use computers and applicable software applications

Ability to analyze problems and identify alternative solutions

Ability to establish and maintain effective working relationships

Ability to prepare clear and concise management, administrative, and financial reports

Strong organizational, time management, written, and verbal communication skills

Strong communication skills, patience, and technical ability to assist and mentor lower-level managers and supervisors with the goal of helping them grow in knowledge and technical ability

BENEFITS • Healthcare • Dentalcare • Visioncare • Healthcare Spending Account • Life Insurance • Weekly pay schedule • RRSP matching • Hybrid WFH Primoris embraces the belief that our employees are our greatest asset and most valuable resource. We realize that a successful company depends on skilled, happy workers. Because of this belief, we put forth every effort to make Primoris the employer of choice for our employees. Our comprehensive benefits package is among the best in the industry; and company-paid career training contributes to employees’ professional development and advancement.