indeed
Senior Executive Assistant to the CEO
Technomax Middle East Engineering LLC
Abu Dhabi, UAE
Full Time
Senior
Onsite
2 weeks ago
Calendar ManagementTravel CoordinationReport PreparationPresentation SkillsMicrosoft ExcelMicrosoft PowerPoint
Free
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Calendar ManagementTravel CoordinationReport Preparation
About the Role
Technomax Middle East Engineering LLC is seeking a Senior Executive Assistant to the CEO to provide high-level administrative, coordination, and operational support. The role requires a Bachelor's degree, 3+ years of experience supporting senior management, and strong proficiency in Microsoft Office.
Key Skills for This Role
Calendar ManagementTravel CoordinationReport PreparationPresentation SkillsMicrosoft ExcelMicrosoft PowerPoint
Responsibilities
- Manage the CEO's calendar, meetings, travel, and priorities
- Coordinate with department heads and track key action items
- Prepare reports, presentations, dashboards, and executive summaries
- Support Board meetings and management reviews
- Record meeting minutes and ensure timely follow up of actions
- Coordinate special projects and CEO directed initiatives
- Maintain confidentiality and uphold professional standards
Requirements
- Bachelor's degree in Business Administration, Management, Engineering, or a related field
- Minimum 3 years of experience supporting senior management or executive leadership
- Strong proficiency in Microsoft Office (Excel, PowerPoint, and Word)
- Excellent organizational, communication, and coordination skills
- Ability to handle confidential information with integrity and professionalism
- Experience in engineering, industrial services, or the oil & gas sector will be an added advantage
Full Job Posting
Role Overview
- We are seeking a highly organized, proactive, and detail oriented Senior Executive Assistant to the CEO to serve as an extension of the CEO's Office and provide high level administrative, coordination, and operational support.
- This role goes beyond traditional executive assistance and offers the opportunity to work closely with senior leadership, coordinate cross functional initiatives, and support strategic decision making.
Key Responsibilities
- Manage the CEO's calendar, meetings, travel, and priorities
- Coordinate with department heads and track key action items
- Prepare reports, presentations, dashboards, and executive summaries
- Support Board meetings and management reviews
- Record meeting minutes and ensure timely follow up of actions
- Coordinate special projects and CEO directed initiatives
- Maintain confidentiality and uphold professional standards
Requirements
- Bachelor's degree in Business Administration, Management, Engineering, or a related field
- Minimum 3 years of experience supporting senior management or executive leadership
- Strong proficiency in Microsoft Office (Excel, PowerPoint, and Word)
- Excellent organizational, communication, and coordination skills
- Ability to handle confidential information with integrity and professionalism
- Experience in engineering, industrial services, or the oil & gas sector will be an added advantage
What We're Looking For
- Exceptional organizational and time management skills
- Strong follow up and stakeholder coordination abilities
- High level of professionalism and confidentiality
- Ability to work independently and proactively
- Attention to detail and commitment to excellence
Application Instructions
- Interested candidates may share their updated CV at careers@technomaxme.com with the subject line: 'Application – Senior Executive Assistant to the CEO'
Work Location
- In person
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