indeed
Senior Executive Assistant, PA and Coordinator
Sunnah Finance
, UAE
Full Time
Senior
Onsite
3 weeks ago
Diary ManagementTravel CoordinationMicrosoft OfficeDocument ManagementExpense ProcessingStakeholder Liaison
Free
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Diary ManagementTravel CoordinationMicrosoft Office
About the Role
Avanty Capital is seeking a Senior Executive Assistant and Coordinator to support senior principals and manage the Dubai office. The role requires at least 3 years of experience in a comparable role, full professional fluency in English, and involves diary management, travel coordination, and transaction support.
Key Skills for This Role
Diary ManagementTravel CoordinationMicrosoft OfficeDocument ManagementExpense ProcessingStakeholder Liaison
Responsibilities
- Manage complex and frequently changing diaries across multiple time zones
- Coordinate domestic and international travel, including flights, visas, accommodation, ground transport and detailed itineraries
- Prepare and format correspondence, briefing notes, presentations and meeting papers to an institutional standard
- Handle selected personal and household administration as required
- Act as central point of contact for the Dubai office, managing visitors, suppliers and facilities
- Maintain filing, records and document management systems with accuracy and confidentiality
- Process expenses, invoices and basic bookkeeping inputs, and liaise with finance and external advisers
- Screen and manage incoming calls, emails and correspondence, exercising judgement on prioritisation and response
- Liaise with counterparties, lenders, solicitors, valuers and other professional advisers in a polished and professional manner
- Organise meetings, calls and conferences, including agendas, supporting materials and minutes
- Provide support to live transactions, including collating documents, tracking action points and maintaining deal checklists
Requirements
- Minimum three years in a comparable role
- English as a first language or full professional fluency
- Excellent IT skills, including high proficiency across Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage complex diaries, travel and competing priorities without supervision
- Strong written communication skills with keen eye for accuracy
- Right to work in UAE or eligibility to be sponsored
Full Job Posting
Role Overview
- Avanty Capital is seeking a Senior Executive Assistant and Coordinator to provide high calibre support to the firm's senior principals and to anchor the day to day running of the Dubai office.
- This is a senior, trusted position suited to a candidate who is comfortable operating at pace within a small and demanding principal investment environment, and who can hold confidential information with complete discretion.
- The successful candidate will combine first class organisational ability with sound commercial judgement, acting as a central point of coordination across diaries, travel, correspondence and transaction support.
Key Responsibilities
- Manage complex and frequently changing diaries across multiple time zones, prioritising commitments and resolving conflicts proactively.
- Coordinate domestic and international travel, including flights, visas, accommodation, ground transport and detailed itineraries.
- Prepare and format correspondence, briefing notes, presentations and meeting papers to an institutional standard.
- Handle selected personal and household administration as required, including liaison with third party providers.
- Act as the central point of contact for the Dubai office, managing visitors, suppliers and facilities.
- Maintain filing, records and document management systems with accuracy and confidentiality.
- Process expenses, invoices and basic bookkeeping inputs, and liaise with finance and external advisers.
- Oversee general office operations and the ordering of supplies.
- Screen and manage incoming calls, emails and correspondence, exercising judgement on prioritisation and response.
- Liaise with counterparties, lenders, solicitors, valuers and other professional advisers in a polished and professional manner.
- Draft and proofread written communications on behalf of the principals.
- Organise meetings, calls and conferences, including agendas, supporting materials and minutes.
Experience and Qualifications
- A minimum of three years' experience in a senior executive assistant, personal assistant or coordinator role, ideally within financial services, real estate, professional services or a comparable high performance environment.
- English as a first language, or full professional fluency in written and spoken English.
- Excellent IT skills, including a high level of proficiency across Microsoft Office (Outlook, Word, Excel and PowerPoint), with confidence using collaboration, scheduling and document management tools.
- Proven ability to manage complex diaries, travel and competing priorities without supervision.
- Strong written communication skills, with a keen eye for accuracy, formatting and presentation.
- The right to work in the United Arab Emirates, or eligibility to be sponsored.
- Experience supporting senior principals or C suite executives within an investment, banking or family office setting (desirable).
- Working knowledge of Arabic (desirable).
- Familiarity with the Dubai business environment and professional services landscape (desirable).
- A valid UAE driving licence (desirable).
Personal Attributes
- Discreet, trustworthy and entirely comfortable handling confidential information.
- Highly organised, with exceptional attention to detail.
- Calm and composed under pressure, adapting quickly to changing priorities.
- Proactive and solutions oriented, anticipating needs before they arise.
- Professional and polished in manner, presentation and communication.
- Self motivated and able to work autonomously with minimal direction.
What We Offer
- A senior and central role within a growing principal investment firm.
- Direct exposure to live real estate, infrastructure and corporate transactions.
- A competitive salary package, commensurate with experience.
- The opportunity to take ownership of the running of the Dubai office.
Pay
- AED4,000.00 AED8,000.00 per year
Work Location
- In person
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