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Senior Executive Assistant
Intell Global Group
Dubai, UAE
Full Time
Senior
Onsite
1 weeks ago
Executive SupportCalendar ManagementTravel CoordinationReport WritingMicrosoft OfficeCRM
Free
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Executive SupportCalendar ManagementTravel Coordination
About the Role
Intell Global Group is seeking a Senior Executive Assistant to support the CEO, providing executive support, coordinating priorities, and improving business processes. The ideal candidate has exceptional organizational skills, outstanding communication, and experience supporting senior executives.
Key Skills for This Role
Executive SupportCalendar ManagementTravel CoordinationReport WritingMicrosoft OfficeCRM
Responsibilities
- Proactively manage and prioritise the CEO's inbox
- Draft professional correspondence, client emails and executive communications
- Manage the CEO's diary, meetings and executive priorities
- Coordinate travel arrangements and executive logistics
- Prepare agendas, presentations and meeting documentation
- Produce concise executive briefings highlighting priorities, decisions required and outstanding actions
- Track actions delegated by the CEO and coordinate follow up across departments
- Develop and maintain Standard Operating Procedures (SOPs)
- Prepare weekly operational summaries, sales and pipeline reports, KPI dashboards, and executive presentations
Requirements
- Previous experience supporting senior executives, founders or leadership teams
- Outstanding written and spoken English
- Exceptional organisational and time management skills
- Excellent report writing and document preparation skills
- Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
- Excellent communication and relationship building skills
- High levels of integrity, discretion and professionalism
- Strong judgement and the confidence to prioritise independently
- The ability to manage multiple competing priorities while maintaining exceptional attention to detail
- Experience working with CRM, ERP or business management systems
Full Job Posting
About the Opportunity
- Intell Global Group is seeking an exceptional Senior Executive Assistant to work directly alongside the CEO, providing executive support while helping strengthen organisation, communication and operational effectiveness across a growing international group of companies.
About Intell Global Group
- Intell Global Group owns and operates specialist technology businesses across the United Kingdom and United Arab Emirates, delivering intelligent building, luxury residential and commercial technology solutions.
Key Responsibilities
- Proactively manage and prioritise the CEO's inbox
- Draft professional correspondence, client emails and executive communications
- Manage the CEO's diary, meetings and executive priorities
- Coordinate travel arrangements and executive logistics
- Prepare agendas, presentations and meeting documentation
- Produce concise executive briefings highlighting priorities, decisions required and outstanding actions
- Act as the first point of coordination for matters requiring the CEO's attention
- Protect the CEO's time by ensuring information is prioritised appropriately
- Track actions delegated by the CEO and coordinate follow up across departments
- Develop and maintain Standard Operating Procedures (SOPs)
- Support the implementation of improved business processes
- Prepare weekly operational summaries, sales and pipeline reports, KPI dashboards, and executive presentations
Essential Skills & Experience
- Previous experience supporting senior executives, founders or leadership teams
- Outstanding written and spoken English
- Exceptional organisational and time management skills
- Excellent report writing and document preparation skills
- Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
- Excellent communication and relationship building skills
- High levels of integrity, discretion and professionalism
- Strong judgement and the confidence to prioritise independently
- The ability to manage multiple competing priorities while maintaining exceptional attention to detail
- Experience working with CRM, ERP or business management systems
Desirable Experience
- Experience using Odoo ERP
- Experience supporting the CEO or founder of a growing business
- Experience developing or implementing Standard Operating Procedures (SOPs)
- Experience preparing executive dashboards and management reports
- Experience coordinating multiple departments or business units
- Experience supporting business process improvement initiatives
Personal Qualities
- Highly organised and methodical
- Calm under pressure
- Professional and discreet
- Naturally proactive
- Comfortable working independently
- Confident communicating with people at every level
- Able to follow through relentlessly until commitments are completed
- Passionate about improving systems and processes
- Curious, positive and eager to learn
- Someone who takes ownership rather than waiting for instruction
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