Senior Executive Assistant

Serve as a strategic partner to the Managing Director by anticipating needs, managing competing priorities, and proactively stewarding calendars, agendas, and workflows to ensure the Managing Director’s time is used effectively and efficiently.

Serve as the executive facilitator by creating agendas for leadership meetings, track action items, and follow up with executives and team members on behalf of the Managing Director.

Lead ad hoc projects assigned by the Managing Director ensuring that all items are completed within scope, budget and timelines.

Serve as a “gatekeeper” for the Managing Director’s schedule and communicate directly and on behalf of the executive, with donors, VIP partners, media contacts, Interfaith America staff, and others.

Managing email correspondence and inbox workflow

Manage a dynamic calendar of appointments and travel for the Managing Director while keeping her well-informed of upcoming commitments, projects and weekly to-dos.

Schedule internal and external meetings and respond to meeting requests in a timely, respectful manner.

Optimize engagement with VIPs, prospective funders, and other key relationships by maintaining contacts and uploading email correspondence in Salesforce, managing email strategy when asked, managing VIP relationship lists, communicating with other teams about VIP engagement, and proposing additional relationship management opportunities.

Drive post engagement follow-through, overseeing communications, task tracking, and coordination of deliverables to ensure commitments are met.

Arrange complex and detailed travel plans for the Managing Director including all logistics, itineraries, bios of meeting participants, agendas, and other materials for related meetings inclusive of post travel action items; ensure seamless coordination across internal contributors.

Facilitate planning and coordination of events (i.e., conference receptions, convenings) as relevant to the executives’ responsibilities.

Anticipate, source content, create and format presentations in PowerPoint as needed, copyedits and proofreads materials, and drafts correspondence and memos on behalf of the Managing Director.

Research various programmatic topics for the Managing Director.

Oversee budgets, recommend spending and savings, provide quarterly reports to the executive on her budget status.

Process reimbursements for the Managing Director and others as assigned, completes credit card reconciliations, and submits check requests.

Using knowledge of Interfaith America programs, strategy, and information management, provide flexible administrative support to external consultants and advisors on a case-by-case basis.

Support the Managing Director with personal affairs when necessary.

Manage and maintain Salesforce data entry, including VIP contact records and newsletter campaign information.

Enter and track pending invitation details in shared databases and spreadsheets

Conduct research and compile biographical information for dossiers, briefing materials, and upcoming meetings.

Research and coordinate domestic and international flight and travel options.

Assist with scheduling and calendar coordination as needed.

Process vendor payments and reimbursement requests, ensuring accurate documentation and timely submission.

Maintain and organize the President’s archive of events, publications, and related records.