Senior Executive - Admin

Role overview

Procurement and administration

• Obtain quotations, compare commercial offers, support vendor selection, prepare purchase/work orders and agreements, maintain supplier records, monitor service quality, process GRNs and invoices, and retain procurement records.
• Oversee accommodation arrangements, foreign exchange and travel allowances, related vendor payments, housekeeping, security, pest control, waste disposal, catering, office facilities, meetings, events, records, and office supplies.

Facilities, compliance and assets

• Coordinate permits, gate entries, repairs, preventive maintenance, AMCs, and improvements for office equipment, utilities, electrical systems, UPS, servers, CCTV, access control, and fire-safety systems.
• Coordinate STPI and Customs approvals, clearance, bonding and debonding, Softex submissions, bonded-asset controls, bond registers, audits, and liaison with authorities and service partners.
• Maintain asset registers, tagging, location records, verification, transfers, capitalization support, reconciliation, disposal approvals, gate passes, and audit documentation.

EHS and audit support

• Coordinate EHS programs, training, emergency drills, incident reporting, statutory compliance, safety inspections, labour-hour reporting, audits, corrective actions, and liaison with internal teams and property stakeholders.
• Maintain administration, procurement, facility, asset, STPI, Customs, EHS, ISO, and statutory records; support audits and follow up findings through closure.

Required qualifications

• Degree in BBA, BCom, BSc, BCA, or a related listed discipline.
• Strong written and verbal English communication skills.
• Proficiency in MS Office, Outlook, and/or Power BI.

Preferred qualifications

• Three or more years of experience in Administration, Finance, or HR is preferred.
• Working knowledge of Oracle or similar ERP and Microsoft Office applications is preferred.
• Relevant experience in administration, facilities, procurement, vendor management, fixed assets, STPI/Customs compliance, or EHS is preferred.

Candidate profile