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Senior Documentation Specialist
UGR – United Global RoRo
Abu Dhabi Emirate, UAE
Full Time
Mid
Onsite
Today
Shipping DocumentationBills of LadingCargo DocumentationCustoms RegulationsERP SystemsAttention to Detail
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Shipping DocumentationBills of LadingCargo Documentation
About the Role
United Global Ro-Ro is seeking an experienced Senior Documentation Specialist to manage end-to-end documentation for PCTC and Ro-Ro shipping operations in Abu Dhabi.
Key Skills for This Role
Shipping DocumentationBills of LadingCargo DocumentationCustoms RegulationsERP SystemsAttention to Detail
Responsibilities
- Manage end to end documentation processes for Ro Ro and PCTC shipments.
- Prepare, verify, and maintain bookings, loading lists, Bills of Lading (BLs), manifests, and voyage documentation.
- Coordinate with ports, shipping agents, customers, and internal departments to ensure timely document processing.
- Prepare, distribute, and update cargo manifests and voyage documentation to relevant authorities and stakeholders.
- Ensure the accuracy of booking data, BL information, and cargo documentation within company systems.
- Monitor documentation timelines and resolve documentation related issues proactively.
- Ensure compliance with customs regulations, port requirements, statutory regulations, and company procedures.
- Maintain accurate operational records and documentation reports.
- Support cost control initiatives by minimizing documentation errors, amendments, and operational delays.
- Contribute to continuous improvement initiatives to enhance documentation quality and operational efficiency.
Requirements
- Bachelor's degree in Maritime Studies, Logistics, Supply Chain Management, Business Administration, or a related field
- Minimum 4–6 years of experience in shipping documentation, preferably within Ro Ro, PCTC, container shipping, or maritime logistics
- Strong knowledge of Bills of Lading, manifests, cargo documentation, and shipping procedures
- Familiarity with customs and port documentation requirements
- Experience working with shipping or ERP documentation systems
- Excellent attention to detail and strong organizational skills
- Professional proficiency in English (written and spoken)
Full Job Posting
About the Role
- United Global Ro Ro (UGR) is looking for an experienced Senior Documentation Specialist to join our Operations team in Abu Dhabi.
- Manage all documentation activities related to PCTC and Ro Ro shipping operations.
- Work closely with ports, agents, customers, and internal stakeholders to support smooth cargo movements.
Key Responsibilities
- Manage end to end documentation processes for Ro Ro and PCTC shipments.
- Prepare, verify, and maintain bookings, loading lists, Bills of Lading (BLs), manifests, and voyage documentation.
- Coordinate with ports, shipping agents, customers, and internal departments to ensure timely document processing.
- Prepare, distribute, and update cargo manifests and voyage documentation to relevant authorities and stakeholders.
- Ensure the accuracy of booking data, BL information, and cargo documentation within company systems.
- Monitor documentation timelines and resolve documentation related issues proactively.
- Ensure compliance with customs regulations, port requirements, statutory regulations, and company procedures.
- Maintain accurate operational records and documentation reports.
- Support cost control initiatives by minimizing documentation errors, amendments, and operational delays.
- Contribute to continuous improvement initiatives to enhance documentation quality and operational efficiency.
Qualifications
- Bachelor's degree in Maritime Studies, Logistics, Supply Chain Management, Business Administration, or a related field.
- Minimum 4–6 years of experience in shipping documentation, preferably within Ro Ro, PCTC, container shipping, or maritime logistics.
- Strong knowledge of Bills of Lading, manifests, cargo documentation, and shipping procedures.
- Familiarity with customs and port documentation requirements.
- Experience working with shipping or ERP documentation systems.
- Excellent attention to detail and strong organizational skills.
- Ability to work effectively in a fast paced international environment.
- Strong communication and stakeholder management skills.
- Professional proficiency in English (written and spoken).
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