Senior Contracts Administrator

Prime Contract Administration - the Sr.

Contracts Administrator will:

• Review, negotiate and manage all contracts, modifications, non-disclosure agreements (NDA), teaming agreements (TA), subcontract agreements, 1099-consultant agreements, proposal and bid documentation, and all contract-related files
• Maintain day-to-day oversight and management of federal prime contracts including GSA Schedules, IDIQ’s and other large MACs from inception through closeout
• Collaborate with Program Managers to review contractual terms, identify gaps, and mitigate performance or other compliance risk(s)
• Proactively identify contractual, performance, and compliance risks; develop mitigation strategies; and lead resolution efforts with internal teams and government counterparts
• Ensure delivery of contractual deliverables and timely response to CPARS evaluations
• Work closely with Finance & Accounting to verify contract values, funding, timekeeping, billing, and other financial requirements
• Maintain contract files / setups in Unanet ERP system, ensure all data is correct
• Support Business Development with data calls, due date tracking, and quote/RFP submissions
• Submit quarterly SRS and IFF payments for GSA Schedule(s)
• Plan and schedule compliance activities, including audits by GSA and DCAA
• Develop and maintain internal contract administration SOPs, templates, checklists, and compliance controls to ensure consistency and audit readiness across all contract actions
• Ensures compliance with all Federal Acquisition Regulations (FAR), FAR supplements, Defense Federal Acquisition Regulation Supplement (DFARs)
• Ensure proper handling of controlled unclassified information (CUI), proprietary data, and sensitive government materials in accordance with federal security requirements.

Subcontract Administration - the Sr.

Contracts Administrator will:

• Review, negotiate and manage all subcontracts, modifications, non-disclosure agreements (NDA), teaming agreements (TA), 1099-consultant agreements, proposal and bid documentation, and all subcontract-related files
• Be responsible for preparation and administration of subcontracts, task orders and subsequent amendments consistent with customer requirements, government regulations, and Significance procurement policies and procedures.
• Ensures, after subcontract award, the receipt, accuracy, and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to schedule, cost, and technical objectives
• Perform subcontract administration activities to include preparing and negotiating subcontract documents, including task orders, performance work statements, and modifications
• Manage lower tier subcontractor and 1099-consultant vetting, startup/onboarding, awards, renewals, funding requests, administrative contractual modifications, issuing notice of terminations/roll-off and contract closeouts
• Support Business Development with data calls, due date tracking, and quote/RFP submissions
• Manage and maintain all insurance requirements with subcontractors to ensure updating annual certificate of insurance (COIs)
• Maintain monthly subcontractor FSRS reporting
• Create, manage and track lower tier subcontractor and 1099-consultant PO’s in Unanet
• Minimum of seven years of full contract and subcontract lifecycle management, negotiation, and proposal development experience
• In-depth knowledge of the FAR and DFAR supplements
• Must have experience with complex contracting and negotiations, and all contract award types including GWAC (SEWP IV, OASIS+, SeaPort NxG), IDIQs, single-award, CPFF, T&M, LH, and FFP
• Proficiency in Unanet, MS Office Applications (Excel, Word, PowerPoint) and SharePoint
• Familiarity with SAM.gov, FPDS, PIEE/WAWF, CPARS, GovConnect / GSA FAS systems, DoD SAFE, and other federal procurement systems.
• Experience preparing and submitting ISR and SSR reports in the government’s electronic Subcontracting Reporting System (eSRS) is a plus
• Assist with compliance related to GSA Schedules and monthly sales reporting
• Perform close-out process as required
• Possess interpersonal skills to communicate effectively, have a collaboration mindset, have excellent organizational skills with attention to detail, and demonstrated ability to build strong relationships with vendors and internal stakeholders.
• Ability to coordinate and prioritize multiple projects in a fast-paced environment
• Knowledge of Cost Accounting Standards (CAS) is a plus
• Knowledge of Mentor-Protégé Joint Ventures is a plus
• Experience with mergers, acquisitions, contract novation, and SBA size recertification