Secretary/Receptionist
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Key skills for this role
About the Role
Xplus Display Products Making LLC is seeking a Secretary/Receptionist to manage front office operations, provide administrative support, and handle office data management. The ideal candidate has 1-3 years of administrative experience and proficiency in Microsoft Office.
Key Skills for This Role
Responsibilities
- Greet and welcome visitors, clients, and VIPs in a professional manner
- Screen and direct incoming phone calls, take messages, and manage general office emails
- Maintain front desk logs, issue visitor badges, and direct guests
- Receive, sort, and distribute daily mail, packages, and courier deliveries
- Schedule and coordinate appointments, meetings, and conference room bookings
- Book flights, arrange transportation, and coordinate hotel accommodations for management
- Prepare and format professional correspondence, memos, reports, and presentations
- Maintain physical and digital filing systems, ensuring secure handling of confidential documents
- Monitor and reorder office supplies, pantry items, and equipment
- Provide ad hoc support to HR or Finance as needed
Requirements
- 1–3 years of proven experience in an administrative, secretarial, or receptionist role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional multitasking and time management abilities
- Fluent, clear communication in English
- High level of discretion when handling confidential information
Full Job Posting
Front Office & Reception Management
- Greet and welcome visitors, clients, and VIPs in a warm, courteous, and professional manner.
- Screen and direct incoming phone calls, take accurate messages, and manage general office emails.
- Maintain front desk logs, issue visitor badges, and direct guests to the appropriate personnel or departments.
- Receive, sort, and distribute daily mail, packages, and courier deliveries.
Executive & Administrative Support
- Schedule and coordinate appointments, meetings, and conference room bookings.
- Book flights, arrange transportation, and coordinate hotel accommodations for management.
- Prepare and format professional correspondence, memos, reports, and presentations using MS Office.
- Set up meeting spaces, prepare agendas, and take detailed minutes during discussions.
Office & Data Management
- Maintain physical and digital filing systems, ensuring sensitive and confidential documents are handled securely.
- Monitor and reorder office supplies, pantry items, and equipment to prevent shortages.
- Provide ad hoc support to HR (e.g., onboarding, tracking attendance) or Finance (e.g., basic data entry, invoice processing) as needed.
Key Requirements & Qualifications
- 1–3 years of proven experience in an administrative, secretarial, or receptionist role, preferably in the region.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and standard office equipment.
- Exceptional multitasking and time management abilities; fluent, clear communication in English (Arabic or other localized language skills are frequently a plus).
- High level of discretion when handling confidential information and a consistently professional appearance.
Pay
- AED 3,000.00 AED 3,500.00 per hour
Work Location
- In person
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