indeed

Secretary - Philippine

Arvex private limited

Dubai, UAE

Full-time

Onsite

Discovered 6 days ago

Executive calendar managementComplex travel bookingMicrosoft OfficeGoogle WorkspaceScheduling toolsWritten and verbal communication

Free

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Key skills for this role

Executive calendar managementComplex travel bookingMicrosoft Office

Provide high-level administrative support to senior leadership.

Support smooth day-to-day operations and enable executive focus on strategic priorities.

Manage the executive calendar, including meetings, appointments, and events.
Coordinate domestic and international travel, including flights, accommodation, visas, transportation, and detailed itineraries.
Serve as the primary contact between the executive and internal or external stakeholders.
Prepare, review, and organize correspondence, reports, presentations, and meeting materials.
Screen and prioritize emails, calls, and requests, responding or redirecting as appropriate.
Organize meetings, including agenda preparation, minutes, and follow-ups.
Handle confidential and sensitive information with professionalism and discretion.
Assist with expense reports, reimbursements, and basic administrative tasks.
Anticipate executive needs and resolve scheduling or logistical conflicts.

Proven experience as an Executive Secretary, Executive Assistant, or in a similar role.
Strong experience managing executive calendars and complex travel bookings.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.

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