bayt
Secretary / Business Coordinator
NOR ACE TRADING DMCC
Dubai, UAE
Full Time
Entry
AED 1,852 AED 3,704
2 months ago
Administrative SupportCalendar ManagementTravel ArrangementsMeeting CoordinationMicrosoft Office SuiteOutlook
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
Administrative SupportCalendar ManagementTravel Arrangements
About the Role
Answer incoming calls, take messages and forward calls as required. Act as good representative of the company through phone.
Key Skills for This Role
Administrative SupportCalendar ManagementTravel ArrangementsMeeting CoordinationMicrosoft Office SuiteOutlook
Full Job Posting
Overview
- Answer incoming calls, take messages and forward calls as required. Act as good representative of the company through phone.
- Assisting company guests in the office professionally
- Ticket, hotel bookings, visa for company employees and Directors
- Responsible for office management including office supplies, pantry, office orderliness and keeping records of Employee attendance.
- Responsible for company licenses, Insurances application and renewals (i.e Trade License, Chamber of Commerce, Marine Insurance, Health Insurance, etc.)
- Doing online research and preparing reports of the research as and when needed
- Processing documents from paper to images, Photoshops/Edit of pdf or word files
- Maintaining company customers and vendors KYC files
- Prepare and manage Purchase and Sales Contracts.
- Provide administrative support to Purchase Documentation on daily basis (i.e. Follow-up on Supplier's invoices, shipping documents, photos and weight tickets, tracking of containers online, etc.)
- Performs other responsibilities associated with this position
Skills
- Bachelor’s degree
- Minimum of 2 years experience in Trading Company
- Working knowledge of MS Office, Outlook and Teams application, Spreadsheets, Adobe Photoshop and Database software.
- Good written and oral communication skills in English.
- Highly organized, proactive, creative, with good coordination and conversation skills
- Ability to work under pressure, meet deadlines, flexible, confident and with positive mindset
- Honest, professional attitude and presentable personality
- Knowledge in shipping documentation (i.e. Bill of Lading, Invoicing, etc) is an advantage.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career