Scheduling Coordinator (32597)

Are You a Scheduling Superstar?

We’re looking for someone just like YOU!

If you’re a working professional with a positive attitude and a passion for helping others, we want you on our team!

You’re the kind of person who’s an excellent communicator, takes pride in delivering top-notch work, and does it all with a smile.

Why Us?

At ExamWorks , we’re on the hunt for a Scheduling Coordinator to join our team at our Dublin, OH office .

You’ll be the go-to person for assisting and supporting our clients, physicians, and examinees by scheduling and coordinating appointments with precision and care.

What’s in it for You?

• Full-time position with a reliable schedule: Monday-Friday, 8:00am-5:00pm EST.
• A supportive, team-focused environment where your efforts truly make a difference.
• Start immediately! We’re looking for someone who can jump in, get trained, and hit the ground running from day one.

• Schedules examinations through IME Centric or office specific system database.
• Schedules and confirms appointment dates and times with physicians' offices.
• Communicates with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
• Coordinates with the client to obtain required medical records prior to examination.
• Prepares the chart by ensuring all records required are included, creates a cover letter detailing specific client questions, issues, and service requests and routes to the provider and/or to the exam location prior to examination.
• Prepares and sends exam notification letters daily.
• Communicates with physicians, clients and or examinees regarding any schedule changes. Responsible to submit client invoice and/or issue to accounting if charges are incurred.
• When required, responsible for ensuring prompt pre-payment for services issued.
• Coordinates ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed. Ensures the appropriate steps are taken to cancel and/or reschedule services upon appointment change or cancellation.