indeed
Sales Manager Secretary
Waterfall Pumps Manufacturing
Dubai, UAE
Full Time
Entry
Onsite
2 weeks ago
Microsoft OfficeCalendar managementCommunicationOrganizational skillsERPCRM
Free
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Microsoft OfficeCalendar managementCommunication
About the Role
Waterfall Pumps Manufacturing is hiring a Sales Manager Secretary to provide administrative support to the Sales Manager. The role requires at least 2 years of secretarial experience and proficiency in Microsoft Office.
Key Skills for This Role
Microsoft OfficeCalendar managementCommunicationOrganizational skillsERPCRM
Responsibilities
- Manage the Sales Manager's calendar, appointments, meetings, and travel arrangements
- Handle incoming calls, emails, and correspondence, and respond or forward them as appropriate
- Prepare and maintain reports, presentations, letters, and other business documents
- Coordinate internal and external meetings, prepare agendas, and record meeting minutes
- Follow up on action items and ensure timely completion of assigned tasks
- Maintain organized filing systems for sales documents, contracts, quotations, and customer records
- Coordinate with other departments to support sales operations
- Assist in preparing quotations, proposals, and sales documentation as required
- Monitor customer inquiries and follow up to ensure prompt responses
- Handle confidential information with professionalism and discretion
Requirements
- Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field
- Minimum of 2 years of experience in a secretarial or administrative support role, preferably within a sales department
- Excellent written and verbal communication skills in English
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with ERP and CRM systems is an advantage
Full Job Posting
Key Responsibilities
- Manage the Sales Manager's calendar, appointments, meetings, and travel arrangements.
- Handle incoming calls, emails, and correspondence, and respond or forward them as appropriate.
- Prepare and maintain reports, presentations, letters, and other business documents.
- Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
- Follow up on action items and ensure timely completion of assigned tasks.
- Maintain organized filing systems for sales documents, contracts, quotations, and customer records.
- Coordinate with other departments, including Production, Procurement, Finance, Logistics, and HR, to support sales operations.
- Assist in preparing quotations, proposals, and sales documentation as required.
- Monitor customer inquiries and follow up to ensure prompt responses.
- Handle confidential information with professionalism and discretion.
- Order and maintain office supplies for the Sales Department.
- Perform other administrative duties as assigned by the Sales Manager.
Qualifications
- Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in a secretarial or administrative support role, preferably within a sales department.
- Excellent written and verbal communication skills in English (Arabic is an advantage).
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience with ERP and CRM systems is an advantage.
Skills & Competencies
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to work under pressure and manage multiple priorities.
- High level of accuracy and attention to detail.
- Professional appearance and positive attitude.
- Ability to maintain confidentiality.
- Strong problem solving and coordination skills.
- Team player with the ability to work independently.
Working Conditions
- Office based position.
- Full time employment.
- May be required to work additional hours when necessary to support business operations.
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