Sales Administrator

Requirements

• Sales & Client Coordination
• · Serve as a primary point of contact for clients regarding sales documentation, payment schedules, and contract-related queries.
• · Prepare, review, and process Sales & Purchase Agreements (SPA), reservation forms, and other real estate documents.
• · Assist the sales team by coordinating client appointments, follow-ups, and maintaining clear communication channels.
• · Ensure smooth handover processes and coordinate with clients for required documentation.
• Administrative & Documentation Management
• Maintain, update, and organize all sales-related files, records, and databases.
• Ensure all documents comply with company policies, RERA rules, and UAE real estate regulations.
• Prepare regular reports including sales status, pipeline updates, outstanding payments, and progress summaries.
• Manage internal approvals, signatures, and distribution of official documents.
• Financial Coordination & Accounting Support
• Process client payments, prepare receipts, and maintain accurate financial records related to sales transactions.
• Track and monitor payment schedules, outstanding balances, and due amounts, ensuring timely follow-up and collection.
• Coordinate with banks on mortgage approvals, NOCs, and other financing requirements.
• Support the finance team in reconciliations, report preparation, and compliance with UAE accounting standards.
• Cross-Department Collaboration
• Liaise with finance, marketing, operations, and property management teams to ensure seamless sales operations.
• Support senior management with data compilation, analysis, and administrative tasks related to sales performance.
• Assist in preparing reports for management meetings.
• Qualifications & Requirements
• Bachelor’s degree in Business Administration, Finance, Accounting, Real Estate, or related field.
• Minimum of 2–4 years of experience in real estate sales administration or real estate accounting.
• Strong knowledge of UAE real estate market, RERA procedures, and documentation standards.