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Sales Administration Coordinator
Kaizen Paint
Dubai, UAE
Full Time
Mid
Onsite
1 months ago
ERPMicrosoft ExcelVAT ComplianceSales Order ProcessingInvoicingCredit Control
Free
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ERPMicrosoft ExcelVAT Compliance
About the Role
Kaizen Paint seeks a Sales Administration Coordinator to support sales, projects, operations, and finance teams in Dubai. The role involves processing sales orders, managing project documentation, ensuring VAT compliance, and coordinating with internal teams.
Key Skills for This Role
ERPMicrosoft ExcelVAT ComplianceSales Order ProcessingInvoicingCredit Control
Responsibilities
- Process sales orders from customer LPOs across Decorative and Protective divisions
- Follow up on pending LPOs and coordinate with sales teams and customers
- Manage credit notes, invoice reversals, and cash orders
- Support credit control with outstanding follow ups and collections coordination
- Create and maintain project records in the ERP system
- Raise project POs and invoices as per contract terms
- Track material consumption and prepare transfer order reports
- Maintain contracts, LOIs, tax invoices, and project documentation
- Prepare technical submittals and customer documentation
- Maintain sales records, credit applications, and audit ready files
- Prepare daily flash reports and support finance reporting requirements
- Manage sampling requests and prepare FOC movement journals
Requirements
- Bachelor's degree in Business, Commerce, Finance, or related field
- Minimum 3 years UAE experience in Sales Administration / Sales Coordination
- Strong ERP experience (D365, AX, SAP, Odoo, Oracle, or similar)
- Good understanding of UAE VAT and invoicing processes
- Advanced Excel and strong documentation skills
- Excellent coordination and communication skills
Full Job Posting
Position Overview
- Support Sales, Projects, Operations, and Finance teams by managing sales orders, project documentation, invoicing, reporting, and VAT compliance.
- Ensure smooth execution of end to end sales administration processes within UAE regulatory and commercial standards.
Key Responsibilities
- Process sales orders from customer LPOs across Decorative and Protective divisions
- Follow up on pending LPOs and coordinate with sales teams and customers
- Manage credit notes, invoice reversals, and cash orders
- Support credit control with outstanding follow ups and collections coordination
- Create and maintain project records in the ERP system
- Raise project POs and invoices as per contract terms
- Track material consumption and prepare transfer order reports
- Maintain contracts, LOIs, tax invoices, and project documentation
- Prepare technical submittals and customer documentation
- Maintain sales records, credit applications, and audit ready files
- Prepare daily flash reports and support finance reporting requirements
- Manage sampling requests and prepare FOC movement journals
Requirements
- Bachelor's degree in Business, Commerce, Finance, or related field
- Minimum 3 years UAE experience in Sales Administration / Sales Coordination
- Strong ERP experience (D365, AX, SAP, Odoo, Oracle, or similar)
- Good understanding of UAE VAT and invoicing processes
- Advanced Excel and strong documentation skills
- Excellent coordination and communication skills
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