Remote Administrative Assistant - Proofreader

The Administrative Assistant will provide administrative support throughout the permitting process for new homes and related construction activities.

include:

Tracking permit applications and monitoring application status

Following up with cities, municipalities, and other agencies regarding permit requirements and status

Paying permit and application fees when due

Entering and maintaining permit-related information in Buildertrend

Preparing, completing, and submitting forms and applications required for permitting

Placing and tracking engineering orders

Requesting new address assignments as needed

Maintaining accurate records of permit applications, approvals, fees, correspondence, and related documentation

The Administrative Assistant / Proofreader will review company documents and written materials to ensure they are accurate, clear, professional, and properly formatted.

include:

Proofreading emails, reports, forms, correspondence, project documents, and other written materials

Checking documents for spelling, grammar, punctuation, capitalization, and formatting errors

Reviewing documents for consistency in names, dates, numbers, addresses, and other important information

Identifying typographical and factual inconsistencies and bringing them to the appropriate team member's attention

Reviewing documents before submission to vendors, municipalities, clients, or other third parties

Making appropriate corrections while maintaining the original meaning and intent of the document

Ensuring documents follow company formatting and documentation standards

Comparing revised documents against original versions to confirm that requested changes have been completed accurately

Maintaining confidentiality when reviewing internal, financial, construction, or other company documents

Maintain accurate, organized, and up-to-date records

Monitor deadlines and follow up on outstanding items

Communicate professionally with vendors, utility providers, municipalities, and other third parties

Assist the construction and operations teams with administrative tasks as needed

Review information carefully and identify errors or missing details before documents are finalized

Identify and communicate issues that may delay payments, services, permits, or other project-related activities

Maintain confidentiality and exercise good judgment when handling company information and financial documentation

Perform other administrative and document-review duties as assigned

Strong attention to detail and accuracy

Excellent written communication, spelling, and grammar skills

Strong organizational and time-management abilities

Ability to manage multiple tasks and deadlines

Comfortable communicating with vendors, agencies, and internal teams

Basic computer and document-management skills

Ability to learn software such as Buildertrend and other company systems

Dependable, professional, and able to work independently