Registrar

The following is intended to describe the general nature and level of work being performed.

This list of duties is illustrative only, and is not a comprehensive listing of all the functions and responsibilities performed.

The Registrar is responsible for the overall leadership, supervision, and administration of Admissions and Records within Student Affairs.

This position oversees departmental operations, manages departmental budgets, ensures compliance with state, federal, and institutional reporting requirements related to Student Affairs, and provides functional administration and oversight of information systems, including Banner, utilized within assigned areas.

This position reports to the Assistant Vice President of Student Affairs.

Oversees all aspects of Admissions and Records operations, including supervisory support for personnel management functions such as interviewing, hiring, training, planning and assigning work, conducting performance evaluations, recognizing and disciplining employees, addressing complaints, and resolving personnel-related issues. Conducts performance evaluations for the Admissions and Records Operations Managers and Student Services Software Coordinator. Collaborates with the Director of Financial Aid to ensure compliance with federal regulatory requirements related to Title IV, including the coordination and completion of Gainful Employment Reporting and Disclosures, National Student Clearinghouse reporting, National Student Loan Data System (NSLDS) reporting, and Clery Act reporting requirements. Serves as the campus Federal Compliance Officer, overseeing institutional Title IV reporting requirements and Consumer Information compliance. Serves as the institutional Custodian of Records, managing the acknowledgment and response process for student information requests and Inspection of Public Records Act (IPRA) requests; maintains documentation of records and ensures institutional compliance with FERPA regulations. Responds to institutional, state, and federal reporting requirements related to student and course records, including both internal and external data requests. Supports the Institutional Research Office with the validation and accuracy review of data required for institutional reporting submissions, including Integrated Postsecondary Education Data System (IPEDS) and Higher Education Department (HED) reporting requirements. Responds to additional institutional reporting requests as assigned by the President, Vice President for Academic and Student Affairs, and/or Assistant Vice President of Student Affairs. Ensures the review, approval, submission, and implementation of all authorized administrative changes and updates to the College Catalog and online class pre-schedules. Serves as a data custodian for the Roswell Campus Banner Student Module; participates in scheduled ENMU System Information Exchange Council meetings hosted by ENMU-Portales. Oversees and/or performs the implementation and maintenance of additional system functionality, including Banner Workflow, BDM Imaging, Argos, BCM, Coursedog Catalog, and Element451. Serves as an advisory member of Selective Entry Committees for institutional health programs, including Nursing, Occupational Therapy Assistant (OTA), Respiratory Therapy, and Paramedic programs. Serves as Chair of the Academic Standards Committee. Serves as a voting member of the Curriculum & Instructional Council; attends meetings, provides recommendations in support of Student Services and Admissions and Records initiatives, advances institutional goals, and ensures timely updates to Banner, DegreeWorks, and the Academic Catalog. Serves as a member of the Catalog Committee to support the timely review, revision, and annual publication of the Academic Catalog. Serves as a voting member of the Fees Committee and ensures timely updates in the catalog. Ensures regulatory compliance with Veterans Administration requirements related to documentation, certification, and processing of student records for VA eligibility. Serves as the campus Principal Designated School Official (PDSO), ensuring compliance with all SEVIS and immigration documentation and processing requirements related to international students. Oversees the maintenance of the Admissions and Records Policy and Procedures Manual. Reviews and maintains required Consumer Information disclosures for Admissions and Records and Enrollment Management, collaborating with Institutional Research, Financial Aid, and Campus Security. Oversees graduation processes and commencement ceremonies. Serves as the Campus Administrator for the DegreeWorks degree evaluation system. Collaborates with the Director of Enrollment Services as System Administrator for Element451 CRM software, supporting recruitment, admissions, enrollment tracking, communications, advising, alumni engagement, and related functions. Collaborates with the Director of Financial Aid as System Administrator for SmarterSelect software, supporting Academic Appeals, Financial Aid Appeals, and Scholarship Application processes. Serves as the Student Affairs liaison between ENMU-R and the New Mexico Youth Challenge Academy. Oversees departmental budgets for Admissions and Records, Commencement, and VA Administrative Relief Fund (ARF) accounts. Processes admissions and registration for special cohorts and populations, including the New Mexico Youth Challenge Academy, Dual Credit, Concurrent Enrollment, Nursing, Occupational Therapy Assistant, Respiratory Therapy, Paramedic, and Department of Corrections programs. Responsible for Beginning-of-Term processing, including roll term, classes, refund dates, and parts of term, as well as End-of-Term processing, including roll grades, GPAs, academic standing, and academic honors. Performs other duties as assigned.

• Oversees all aspects of Admissions and Records operations, including supervisory support for personnel management functions such as interviewing, hiring, training, planning and assigning work, conducting performance evaluations, recognizing and disciplining employees, addressing complaints, and resolving personnel-related issues.
• Conducts performance evaluations for the Admissions and Records Operations Managers and Student Services Software Coordinator.
• Collaborates with the Director of Financial Aid to ensure compliance with federal regulatory requirements related to Title IV, including the coordination and completion of Gainful Employment Reporting and Disclosures, National Student Clearinghouse reporting, National Student Loan Data System (NSLDS) reporting, and Clery Act reporting requirements.
• Serves as the campus Federal Compliance Officer, overseeing institutional Title IV reporting requirements and Consumer Information compliance.
• Serves as the institutional Custodian of Records, managing the acknowledgment and response process for student information requests and Inspection of Public Records Act (IPRA) requests; maintains documentation of records and ensures institutional compliance with FERPA regulations.
• Responds to institutional, state, and federal reporting requirements related to student and course records, including both internal and external data requests.
• Supports the Institutional Research Office with the validation and accuracy review of data required for institutional reporting submissions, including Integrated Postsecondary Education Data System (IPEDS) and Higher Education Department (HED) reporting requirements.
• Responds to additional institutional reporting requests as assigned by the President, Vice President for Academic and Student Affairs, and/or Assistant Vice President of Student Affairs.
• Ensures the review, approval, submission, and implementation of all authorized administrative changes and updates to the College Catalog and online class pre-schedules.
• Serves as a data custodian for the Roswell Campus Banner Student Module; participates in scheduled ENMU System Information Exchange Council meetings hosted by ENMU-Portales.
• Oversees and/or performs the implementation and maintenance of additional system functionality, including Banner Workflow, BDM Imaging, Argos, BCM, Coursedog Catalog, and Element451.
• Serves as an advisory member of Selective Entry Committees for institutional health programs, including Nursing, Occupational Therapy Assistant (OTA), Respiratory Therapy, and Paramedic programs.
• Serves as Chair of the Academic Standards Committee.
• Serves as a voting member of the Curriculum & Instructional Council; attends meetings, provides recommendations in support of Student Services and Admissions and Records initiatives, advances institutional goals, and ensures timely updates to Banner, DegreeWorks, and the Academic Catalog.
• Serves as a member of the Catalog Committee to support the timely review, revision, and annual publication of the Academic Catalog.
• Serves as a voting member of the Fees Committee and ensures timely updates in the catalog.
• Ensures regulatory compliance with Veterans Administration requirements related to documentation, certification, and processing of student records for VA eligibility.
• Serves as the campus Principal Designated School Official (PDSO), ensuring compliance with all SEVIS and immigration documentation and processing requirements related to international students.
• Oversees the maintenance of the Admissions and Records Policy and Procedures Manual.
• Reviews and maintains required Consumer Information disclosures for Admissions and Records and Enrollment Management, collaborating with Institutional Research, Financial Aid, and Campus Security.
• Oversees graduation processes and commencement ceremonies.
• Serves as the Campus Administrator for the DegreeWorks degree evaluation system.
• Collaborates with the Director of Enrollment Services as System Administrator for Element451 CRM software, supporting recruitment, admissions, enrollment tracking, communications, advising, alumni engagement, and related functions.
• Collaborates with the Director of Financial Aid as System Administrator for SmarterSelect software, supporting Academic Appeals, Financial Aid Appeals, and Scholarship Application processes.
• Serves as the Student Affairs liaison between ENMU-R and the New Mexico Youth Challenge Academy.
• Oversees departmental budgets for Admissions and Records, Commencement, and VA Administrative Relief Fund (ARF) accounts.
• Processes admissions and registration for special cohorts and populations, including the New Mexico Youth Challenge Academy, Dual Credit, Concurrent Enrollment, Nursing, Occupational Therapy Assistant, Respiratory Therapy, Paramedic, and Department of Corrections programs.
• Responsible for Beginning-of-Term processing, including roll term, classes, refund dates, and parts of term, as well as End-of-Term processing, including roll grades, GPAs, academic standing, and academic honors.
• Performs other duties as assigned.

Minimum Job Requirements: Bachelor’s degree.

Five years of related experience and/or training, two years must be in administrative and supervisory experience in postsecondary student services.

Must have a broad range of experience in all facets of student services including, registration, enrollment management, admissions, financial services, recruitment and dual credit.

Knowledge, Skills and Abilities: Experience supervising office operations within a higher education environment, with demonstrated knowledge of applicable state and federal regulations, compliance requirements, and reporting obligations.

Strong analytical skills, including data collection, analysis, assessment, evaluation, and evidence-based planning and decision-making.

Excellent oral, written, and interpersonal communication skills, with demonstrated experience utilizing integrated data systems.

Knowledge and experience with federal compliance regulations and requirements related to higher education operations.

• Bachelor’s degree.
• Five years of related experience and/or training, two years must be in administrative and supervisory experience in postsecondary student services.
• Must have a broad range of experience in all facets of student services including, registration, enrollment management, admissions, financial services, recruitment and dual credit.
• Experience supervising office operations within a higher education environment, with demonstrated knowledge of applicable state and federal regulations, compliance requirements, and reporting obligations.
• Strong analytical skills, including data collection, analysis, assessment, evaluation, and evidence-based planning and decision-making.
• Excellent oral, written, and interpersonal communication skills, with demonstrated experience utilizing integrated data systems.
• Knowledge and experience with federal compliance regulations and requirements related to higher education operations.

This position is primarily sedentary in nature and may occasionally require exerting up to 25 pounds of force to lift, carry, push, pull, or otherwise move objects.

The employee may also be required to exert minimal force frequently or continuously during routine job duties.

While performing the essential functions of this position, the employee is regularly required to use their hands to handle, grasp, feel, and manipulate objects; reach with their hands and arms; and communicate effectively through speaking and hearing.

The employee frequently engages in activities such as standing, walking, sitting, and reaching.

The employee may occasionally be required to stoop, kneel, crouch, or crawl.

The position requires the ability to occasionally lift and/or move items weighing up to 40 pounds.

Specific vision requirements include the ability to perform tasks requiring close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge skills, and abilities, and physical demand and working conditions.

This is not necessarily an all-inclusive listing.]

• This position is primarily sedentary in nature and may occasionally require exerting up to 25 pounds of force to lift, carry, push, pull, or otherwise move objects. The employee may also be required to exert minimal force frequently or continuously during routine job duties.
• While performing the essential functions of this position, the employee is regularly required to use their hands to handle, grasp, feel, and manipulate objects; reach with their hands and arms; and communicate effectively through speaking and hearing. The employee frequently engages in activities such as standing, walking, sitting, and reaching.
• The employee may occasionally be required to stoop, kneel, crouch, or crawl. The position requires the ability to occasionally lift and/or move items weighing up to 40 pounds.
• Specific vision requirements include the ability to perform tasks requiring close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application: Required Documents: Letter of Interest Resume / Curriculum vitae Contact information for three references (blind or off list reference checks may be conducted on finalists) Transcripts Official or Unofficial ( Scanned/PDF transcripts required if being used to meet the minimum or preferred qualifications; Copy and Paste transcripts will not be considered. ) ENMU-R is an Equal Opportunity Employer/Title IX/IPRA. Eastern New Mexico University - Roswell does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 624-7412. New Mexico is an open records state; therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.edu , (575) 562-2235, or Quay Hall Office 109, 1500 S Avenue K, Portales, NM 88130. Requests for records should be sent to Teresa Casarez at teresa.casarez@roswell.enmu.edu . For any other inquires please contact Human Resources at (575) 624-7412 or email roswell.hr@enmu.edu The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job. ENMU-Roswell reserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President. APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS

Insurance Insurance for Eastern New Mexico University-Roswell is offered through the New Mexico Public Schools Insurance Authority .

High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan Dental insurance is offered through United Concordia .

Vision insurance is offered through Davis Vision .

Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company .

Retirement Eastern New Mexico University-Roswell participates with the New Mexico Educational Retirement Board (NMERB) , Social Security , and Medicare .

The University also offers supplemental retirement plans. 403b plans are available through TIAA/CREF , AIG VALIC , and MetLife . 475b plans are offered through TIAA/CREF .

Paid Time Off Leave accrual rates are determined by employee class (At-Will/Professional & Faculty - exempt or Support – non-exempt) and years of employment.

See below for specific accruals for each employee class.

As per policies and procedures Adjuncts and Temporary employees are not eligible to accrue leave.

Faculty Paid Time Off Medical leave is accrued 48 hours in the Fall and 48 hours in the Spring.

Personal Leave - Five personal work days each academic year and two work days during the summer.

Only regular faculty will be eligible for personal leave.

Personal leave will not accumulate from academic year to academic year.

Support Paid Time Off During the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leav e per month.

The second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month.

The third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leav e and 14 hours of medical leave per month.

Employees must work for the University for three months before they are eligible to use annual leave.

Leave accruals will be pro-rated for part time employees.

Professional/ At-will Paid Time Off Full time exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.

Employees must work for the University for three months before they are eligible to use annual leave.

Leave accruals will be pro-rated for part time employees.

Employee Educational Assistance Plan Eastern New Mexico University-Roswell offers a tuition waiver for permanent, full-time and part-time regular employees and retirees.

Employees can take up to 9 credit hours on the Roswell campus.

Their IRS dependents are not restricted in the number of credit hours they can take.

For detailed information reference 40.9 Educational Assistance Program.

For classes offered by ENMU in Portales, the Portales campus will waive some tuition for either the employee or spouse, dependents, as defined by the I.R.S., are not eligible for tuition waivers for classes taken through the Portales campus.

Additional course fees will still need to be paid by the employee.

As per policies and procedures Adjuncts and Temporary employees are not eligible to recieve the tutiion wavier.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan Dental insurance is offered through United Concordia . Vision insurance is offered through Davis Vision . Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company .
• Dental insurance is offered through United Concordia . Vision insurance is offered through Davis Vision . Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company .
• Vision insurance is offered through Davis Vision . Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company .
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company .
• Medical leave is accrued 48 hours in the Fall and 48 hours in the Spring. Personal Leave - Five personal work days each academic year and two work days during the summer. Only regular faculty will be eligible for personal leave. Personal leave will not accumulate from academic year to academic year.
• Personal Leave - Five personal work days each academic year and two work days during the summer. Only regular faculty will be eligible for personal leave. Personal leave will not accumulate from academic year to academic year.
• During the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leav e per month. The second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. The third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leav e and 14 hours of medical leave per month. Employees must work for the University for three months before they are eligible to use annual leave. Leave accruals will be pro-rated for part time employees.
• The second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. The third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leav e and 14 hours of medical leave per month. Employees must work for the University for three months before they are eligible to use annual leave. Leave accruals will be pro-rated for part time employees.
• The third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leav e and 14 hours of medical leave per month. Employees must work for the University for three months before they are eligible to use annual leave. Leave accruals will be pro-rated for part time employees.
• Employees must work for the University for three months before they are eligible to use annual leave. Leave accruals will be pro-rated for part time employees.
• Leave accruals will be pro-rated for part time employees.
• Full time exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month. Employees must work for the University for three months before they are eligible to use annual leave. Leave accruals will be pro-rated for part time employees.
• Employees must work for the University for three months before they are eligible to use annual leave. Leave accruals will be pro-rated for part time employees.
• Leave accruals will be pro-rated for part time employees.

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