Recruitment Assistant

The UK Lateral Recruitment team are based across our London and Belfast offices. The team supports recruitment for the UK, Johannesburg, Brussels, Luxembourg, Dubai, and Riyadh.

The Recruitment Assistants provide essential administrative and coordination support across the recruitment lifecycle. General responsibilities include liaising with recruitment agencies, posting roles to the recruitment portal, booking interviews, administering technical tests, onboarding and offboarding of contingent workers, and producing offer documentation.

The Recruitment Assistant (Belfast) also plays a significant role in the coordination of our Digital Early Careers processes.

This role will have ownership of specific junior roles such as PTAs or Paralegals (with support from the Recruitment Manager).

You’ll be a key point of contact for candidates, agencies, and internal stakeholders, helping to deliver a seamless and professional recruitment experience.

Primary Responsibilities:

Maintain and update all live vacancies on our applicant tracking system and CRM (Workday and Phenom)

Ensure the firm’s careers page reflects current opportunities, removing filled roles promptly

Post job adverts across relevant platforms and monitor performance

Manage candidate communications, including interview invitations and feedback

Coordinate interviews (in-person and via Teams) with hiring managers and candidates

Process invoices and reimbursements for candidate expenses

Respond to speculative applications and log CVs appropriately

Organise and support candidate assessments, including technical tests and assessment centres

Issue agency terms of business through DocuSign and track these centrally

Manage end-to-end recruitment for designated roles (e.g. PTAs, Paralegals) with oversight from the Recruitment Manager

Liaise directly with candidates throughout the recruitment process, including post-offer support

Ensure vacancy approvals are obtained and documented

Communicate with recruitment agencies to schedule interviews and provide feedback

Track and maintain accurate records of candidate progress

Draft and issue offer letters and contracts, ensuring timely completion

Apprenticeships Vacation Schemes, and Internal Training Contracts

Support the Recruitment Advisor and Recruitment Manager in the planning, coordination and delivery of the Belfast Apprenticeship Programme, Vacation Scheme, Internal Training Contract and Johannesburg ILDP programme.

Organise and coordinate assessment centres, candidate briefings, calibration sessions and wash-up meetings.

Maintain and update all documentation, processes and records relating to early careers programmes.

Represent the firm at careers events, university activities and recruitment initiatives, promoting the HSF Kramer Digital brand and early careers opportunities.

Act as a key point of contact for students and candidates, providing a positive and professional candidate experience throughout the recruitment process.

Liaise regularly with HR teams to ensure they are updated on future joiners and relevant onboarding requirements.

Work closely with the Recruitment Advisor and Recruitment Manager to deliver effective attraction, promotion and outreach activities for early careers programmes across target universities.

Assist in the end-to-end management of recruitment campaigns, including application administration, issuing assessments and tests, reviewing application forms and supporting the delivery of assessment centres.

Coordinate and implement reasonable adjustments for candidates throughout the recruitment process where required.

Organise and support presentations, law fairs, skills sessions and other university engagement events, both on and off campus.

Allocate Vacation Scheme and Internal Training Contract applications for screening to recruitment team members, ensuring reviews are completed within agreed timelines and in accordance with screening guidelines.

Support the Recruitment Advisor and Recruitment Manager in analysing and evaluating the effectiveness of recruitment events, early careers programmes and key initiatives, identifying opportunities for continuous improvement and helping to implement enhancements.

Produce recruitment reports and maintain accurate recruitment data to support informed decision-making and programme evaluation.

Contribute to the development of an inclusive and engaging candidate experience that reflects the firm's values and employer brand.

Assist with ad hoc recruitment campaigns and strategic hiring initiatives

Support recruitment project teams with service delivery and coordination

Maintain and update the preferred supplier list, including tracking agency terms and renewals

Contribute to periodic reviews of agency agreements and recruitment policies

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.