Recruiting Coordinator

Coordinate interviews across screens, take-homes, virtual loops, and onsites across multiple teams

Manage complex scheduling across candidates, interviewers, and stakeholders

Ensure interview loops run smoothly and on time

Handle reschedules, conflicts, and last-minute changes with speed and attention to detail

Maintain accurate, up-to-date candidate records in Ashby across all roles

Ensure consistent tagging, stage movement, and data integrity

Support reporting and pipeline visibility by keeping data clean and structured

Flag inconsistencies or gaps in process and follow up with recruiters as needed

Serve as a key point of contact for candidates throughout the interview process

Ensure clear, timely, and thoughtful communication at every stage

Anticipate and resolve logistical issues before they impact candidates

Support post-offer coordination and onboarding logistics

Help plan and execute recruiting events (e.g.,Superdays, candidate dinners, networking events)

Coordinate logistics including scheduling, communications, travel, and onsite execution

Ensure a high-quality, organized, and welcoming onsite experience

Support recruiting operations projects and process improvements as needed

Assist with documentation, templates, and workflow standardization

Step in where needed to unblock coordination or operational gaps

2–5 years of experience in recruiting coordination, recruiting operations, or similar roles

Experience with Ashby (or similar ATS)

Strong organizational skills and attention to detail

Ability to manage multiple priorities and stakeholders in a fast-paced environment

Clear, professional communication (written and verbal)

High ownership and reliability—you follow through and keep things moving