Recruiting Coordinator

PIMCO is seeking a highly organized and proactive Recruitment Coordinator to support our lateral hiring efforts. This role serves as a key point of contact for all recruitment-related activities and plays a critical role in delivering a seamless candidate experience. Working closely with recruiters, hiring managers, external partners, and candidates, the coordinator will help drive the execution of recruitment strategies aimed at attracting top-tier talent to the firm.

The role will support PIMCO's talent acquisition team, to enhance operational efficiency, maintain high-quality candidate data, and preserve a high-touch candidate experience.

Key Responsibilities

Provide comprehensive coordination support to a team of recruiters, including scheduling and coordinating in-person, phone, and video interviews across global time zones.

Serve as a liaison between candidates, recruiters, and business stakeholders to ensure a smooth and professional recruitment process.

Compile and manage interview feedback and briefing documents with accuracy and confidentiality.

Maintain data integrity and ensure timely updates within the Workday applicant tracking system (ATS).

Post job openings on internal and external platforms, ensuring alignment with hiring needs and branding standards.

Collaborate with recruiters to prepare offer proposals, secure necessary approvals, and generate offer documentation.

Conduct pre-offer compliance checks to ensure all regulatory and internal requirements are met.

Build and maintain trusted relationships with internal HR teams, hiring managers, and executive assistants.

Leverage AI-enabled recruiting tools and automation platforms to improve scheduling efficiency, candidate communications, and recruitment operations.

Support adoption and continuous improvement of recruitment automation initiatives, including interview scheduling, candidate communications, and workflow management.

Contribute to ad-hoc HR initiatives and projects as needed.

Qualifications & Requirements

2-4 years of experience in a Recruitment Coordination role, preferably within a corporate or professional services environment.

Experience using Workday as an applicant tracking system.

Proficiency with Microsoft, Copilot, or similar AI tools to support administrative tasks, communications, and process optimization is advantageous

Exceptional attention to detail and ability to manage multiple tasks with speed and accuracy.

Proven ability to handle sensitive and confidential information with discretion.

Strong organizational and time management skills; able to work independently and prioritize effectively.

Comfortable working in a fast-paced, dynamic environment across multiple time zones.

Strong digital literacy and adaptability to new technologies, automation platforms, and AI-enabled workflows.

Professional demeanour with the ability to interact confidently across all levels of the organization.

Demonstrated curiosity and commitment to continuous learning in AI, talent acquisition technology, and emerging HR innovations.

Excellent written and verbal communication skills.

Strong interpersonal skills and ability to build rapport with internal and external stakeholders.

Bachelor degree from an accredited institution.

Equal Employment Opportunity and Affirmative Action Statement

PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.

Applicants with Disabilities

PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.