Recruiting Coordinator

Own end-to-end interview scheduling across functions, time zones, and complex interview loops, including reschedules, last-minute changes, and high-priority candidates

Own the candidate experience from scheduling through final decision, making sure communication is timely, thoughtful, and nothing falls through the cracks

Keep our recruiting systems accurate and reliable, including ATS data, pipelines, interview materials, candidate communications, and offer logistics

Partner closely with recruiters and hiring managers to anticipate bottlenecks, solve problems quickly, and keep hiring processes moving

Improve how we operate as we scale by spotting recurring issues, building better workflows, and creating structure where it doesn’t yet exist

1–3 years of recruiting coordination or similar high-volume operations experience, ideally in a fast-moving startup or scaling company

Highly organized, responsive, and detail-oriented, with the ability to manage a lot of moving pieces without losing track of what matters

High ownership and strong judgment. You’re comfortable making decisions, solving problems, and moving things forward without waiting for perfect direction

Comfortable working in a modern ATS and interested in building efficient, reliable recruiting operations. Experience with Ashby is a strong plus

A warm, clear communicator who builds trust with candidates, recruiters, hiring managers, and executives

Adaptable, proactive, and calm under pressure, especially when priorities change or something unexpected comes up

Grow with us. Take meaningful ownership, expand your scope, and make an impact as Rillet scales.

Competitive pay and meaningful equity. Be rewarded for the value you help create.

Benefits that support you. We offer competitive benefits designed to support your health, wellbeing, time away from work, family, and long-term financial goals.

Better together. We value collaboration, connection, and spending meaningful time together as a team. We regularly create opportunities to connect through team meals, events, and company gatherings.