Recruiting Coordinator

At Vanta, our mission is to help businesses earn and prove trust.

We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease.

Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.

As we continue to expand globally, we’re hiring a Recruiting Coordinator in London to support Vanta’s continued growth and help build scalable, geo-specific recruiting practices in our newest hub.

You’ll play a key role in creating an exceptional experience for every candidate, interviewer, and hiring manager in our London and Dublin offices.

This is a critical position for someone who thrives in a fast-paced, collaborative environment and is excited about building structure, managing complexity, and driving operational excellence in recruiting.

This role is hybrid in person in our London office.

What you’ll do as a Recruiting Coordinator at Vanta:

Coordinate interviews across teams, time zones, and formats (virtual and in-person), ensuring a smooth candidate experience

Own candidate communications, including scheduling emails and interview prep materials

Manage onsite interview logistics in the London office, including day-of setup and support

Help plan and execute in-person recruiting events in partnership with the Talent and Workplace teams

Build and document EMEA specific recruiting processes and candidate communications

Set up jobs and interview plans in Ashby, and keep all scheduling data accurate and up to date

Partner with recruiters and hiring managers to update interview processes and flag workflow issues

Support interviewer training by tracking completion and sharing resources with new interviewers

Monitor compliance tasks, including NDA tracking and weekly Checkr background check audits

How to be successful in this role:

2+ years of experience as a Recruiting Coordinator or similar role in a fast-paced, high-growth tech environment, ideally supporting distributed teams or international hiring

Strong organizational skills, attention to detail, and ability to manage competing priorities

A proactive mindset to spot inefficiencies, propose solutions, and follow through to make them happen

A true team player with a service-oriented approach and an eye for providing a warm, seamless experience for candidates and interviewers