Records Management Specialist (Mid-Level)

Key Responsibilities

• Manage the full lifecycle of records, including creation, maintenance, retention, and disposition in accordance with federal guidelines
• Process and support FOIA requests, including document retrieval, review coordination, and response tracking
• Maintain and organize records within platforms such as SharePoint and other enterprise content management systems
• Support data governance initiatives, ensuring accuracy, accessibility, and compliance of records and information
• Generate reports and dashboards to track FOIA requests, records status, and compliance metrics
• Collaborate with legal, compliance, and programming teams to ensure adherence to federal records management policies
• Assist in developing and maintaining records management procedures and workflows
• Support system improvements and integrations across records management and CRM platforms (e.g., Salesforce)
• Ensure compliance with federal regulations and agency-specific records retention schedules
• Provide user support and training on records management systems and processes

Minimum Qualifications

• A bachelor’s degree in a closely related field is preferred; A high school diploma or equivalent is required.
• Three plus (3+) years of experience in records management, FOIA processing, or data governance; preferably within a federal agency
• Experience supporting federal records management programs and compliance workflows
• Hands-on experience with: SharePoint and Microsoft 365 environments Salesforce or similar CRM platforms Reporting and data tracking tools
• SharePoint and Microsoft 365 environments
• Salesforce or similar CRM platforms
• Reporting and data tracking tools
• Familiarity with FOIA processes, requirements, and timelines
• Understanding of federal records retention policies and compliance standards
• Strong organizational, analytical, and documentation skills
• Ability to manage multiple priorities in a deadline-driven environment

Preferred Qualifications

• Experience with scripting or automation (e.g., PowerShell)
• Advanced CRM experience, including workflow configuration or reporting
• Familiarity with electronic records management systems (ERMS)
• Experience supporting audits, compliance reviews, or legal discovery processes

Work Environment & Schedule

• Full-time, on-site role based in Washington DC.
• Travel may be required based on project and stakeholder needs.

Why OMG Federal

Equal Employment Opportunity (EEO) Statement