Receptionist & Office Administrator
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Key skills for this role
About the Role
ABIS is looking for a professional and organized Receptionist & Office Administrator to manage front desk operations, provide administrative support, and ensure smooth office functioning.
Key Skills for This Role
Responsibilities
- Welcome visitors and clients in a professional and friendly manner
- Answer, screen, and direct incoming phone calls and emails
- Manage meeting room bookings and coordinate appointments
- Handle incoming and outgoing correspondence, courier services, and office documentation
- Maintain office supplies inventory and coordinate purchasing when required
- Provide administrative support to different departments
- Organize and maintain filing systems, records, and company documents
- Assist in preparing reports, letters, presentations, and other administrative documents
- Coordinate with vendors and service providers for office related requirements
- Ensure the reception and office areas are well organized and presentable
- Support management with day to day administrative tasks as assigned
Requirements
- 2–4 years of experience in Reception, Office Administration, or similar role
- Diploma in Business Administration, Office Management, or related field
- Excellent communication skills in English (Arabic is an advantage)
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organizational and multitasking skills
- Professional appearance and excellent interpersonal skills
- Ability to work independently and maintain confidentiality
Full Job Posting
Role Overview
- Looking for a professional and organized Receptionist & Office Administrator to join the team.
- Responsible for managing front desk operations, providing administrative support, and ensuring smooth day to day office functioning.
- Requires excellent communication skills, strong organizational abilities, and a customer focused attitude.
Key Responsibilities
- Welcome visitors and clients in a professional and friendly manner.
- Answer, screen, and direct incoming phone calls and emails.
- Manage meeting room bookings and coordinate appointments.
- Handle incoming and outgoing correspondence, courier services, and office documentation.
- Maintain office supplies inventory and coordinate purchasing when required.
- Provide administrative support to different departments.
- Organize and maintain filing systems, records, and company documents.
- Assist in preparing reports, letters, presentations, and other administrative documents.
- Coordinate with vendors and service providers for office related requirements.
- Ensure the reception and office areas are well organized and presentable at all times.
- Support management with day to day administrative tasks as assigned.
What We're Looking For
- Positive attitude and customer service mindset.
- Excellent time management and organizational skills.
- Ability to prioritize tasks in a fast paced environment.
- Reliable, proactive, and eager to contribute to a collaborative team.
- Diploma in Business Administration, Office Management, or a related field.
- 2–4 years of experience in Reception, Office Administration, or a similar role.
- Excellent communication skills in English (Arabic is an advantage).
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Strong organizational and multitasking skills.
- Professional appearance and excellent interpersonal skills.
- Ability to work independently and maintain confidentiality.
- Strong attention to detail and problem solving skills.
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