workable
Receptionist / Office Administrator
Valard Construction
Edmonton, CAN
Full-time
Mid · 3+ years experience
Onsite
Discovered 2 days ago
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Duties and Responsibilities
- Office Operations & Facilities
- Monitor office supply inventory and coordinate timely ordering and replenishment
- Report on facility, maintenance, and workspace issues to building management and ensure timely follow-up
- Ensure meeting rooms, reception areas, common spaces, and storage areas always remain organized and presentable
- Event & Meeting Support
- Coordinate catering, meal deliveries, and meeting logistics for executives, staff, and visitors
- Support office events, town halls, employee engagement activities, and internal office initiatives
- Assist with office communications, employee activities, and company events
- Reception & Communications
- Answer, screen, and direct incoming phone calls in a professional manner
- Manage incoming and outgoing parcels, courier shipments, and package distribution
- Employee Support & Onboarding
- Support onboarding of new employees by coordinating desk setup, office access, equipment readiness, seating assignments, and workplace orientation
- Maintain accurate employee headcount records by department, office location, and seating allocation
- Update and manage office floor plans to reflect employee moves, new hires, vacant workstations, and organizational changes
- Administrative & Finance Support
- Provide administrative and operational support to the Edmonton office administrative team
- Support PNC reconciliation processes by reviewing transactions, receipts, expense coding, and supporting documentation for accuracy and completeness
Requirements
- 3 years of experience as an office coordinator, administrative assistant, or in similar role
- Strong organizational skills with the ability to manage multiple priorities simultaneously
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