indeed
Receptionist
BEST LUXURY PROPERTIES LLC
Dubai Marina, UAE
Full Time
Entry
Onsite
AED 3,000/month / month
3 weeks ago
ReceptionAdministrative SupportData EntryMicrosoft OfficeSchedulingMarketing Support
Free
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ReceptionAdministrative SupportData Entry
About the Role
BEST LUXURY PROPERTIES LLC is looking for an organized receptionist/administrator to support daily office operations in Dubai Marina. The role includes welcoming clients, managing calls, scheduling, data entry, and assisting with marketing materials.
Key Skills for This Role
ReceptionAdministrative SupportData EntryMicrosoft OfficeSchedulingMarketing Support
Responsibilities
- Welcome clients, vendors, and visitors with professionalism and a friendly demeanor
- Answer, screen, and direct incoming phone calls and emails promptly and courteously
- Maintain the cleanliness and organization of the reception area and common spaces
- Manage and schedule appointments, meetings, and property viewings for agents
- Handle data entry and maintain accurate records of client information, property listings, and transactions
- Prepare and process real estate documents, contracts, and reports
- Manage office supplies and inventory, ensuring adequate stock
- Assist with correspondence, including drafting emails, letters, and other communication materials
- Track contract/agency agreements, renewals, and payments as needed
- Communicate with suppliers for stock replenishments and office supplies
- Assist in the preparation of marketing materials such as brochures, flyers, and social media posts
- Upload property listings on Property Finder and other platforms
Requirements
- Previous experience as a receptionist or in a similar role is preferred
- Presentable, well groomed, and professional appearance
- Good communication and interpersonal skills
- Basic computer skills (MS Word, Excel, email)
- Organized, reliable, and punctual
- Ability to multitask and work under minimal supervision
Full Job Posting
Overview
- The real estate administrator/receptionist plays a vital role in the day to day operations of the real estate office. Acting as the first point of contact for clients and visitors, this individual ensures a welcoming and professional environment while supporting the administrative needs of the team.
Key Responsibilities
- Reception Duties: Welcome clients, vendors, and visitors with professionalism and a friendly demeanor.
- Answer, screen, and direct incoming phone calls and emails promptly and courteously.
- Maintain the cleanliness and organization of the reception area and common spaces.
- Administrative Support: Manage and schedule appointments, meetings, and property viewings for agents.
- Handle data entry and maintain accurate records of client information, property listings, and transactions.
- Prepare and process real estate documents, contracts, and reports.
- Manage office supplies and inventory, ensuring adequate stock.
- Assist with correspondence, including drafting emails, letters, and other communication materials.
- Track contract/agency agreements, renewals, and payments as needed.
- Communicate with suppliers for stock replenishments and office supplies.
- Marketing Support: Assist in the preparation of marketing materials such as brochures, flyers, and social media posts.
- Upload property listings on Property Finder and other platforms.
Qualifications and Skills
- Previous experience as a receptionist or in a similar role is preferred
- Presentable, well groomed, and professional appearance
- Good communication and interpersonal skills
- Basic computer skills (MS Word, Excel, email)
- Organized, reliable, and punctual
- Ability to multitask and work under minimal supervision
Working Conditions
- Full time position based in the office.
- A professional dress code is expected.
How to Apply
- Please send your CV with a recent photo
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