indeed
Receptionist cum coordinator
Thomsun Industries
Dubai, UAE
Full Time
Entry
Onsite
AED 2,500/month / month
3 weeks ago
MS OfficeCommunicationOrganizational SkillsDocumentationMultitaskingCustomer Service
Free
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MS OfficeCommunicationOrganizational Skills
About the Role
Thomsun Industries is seeking a Receptionist cum Coordinator to manage front desk operations and provide administrative support. The role involves handling documentation, coordinating office processes, and maintaining records.
Key Skills for This Role
MS OfficeCommunicationOrganizational SkillsDocumentationMultitaskingCustomer Service
Responsibilities
- Greet and welcome visitors in a professional and courteous manner
- Manage incoming calls, emails, and inquiries; direct them to appropriate departments
- Maintain the reception area, ensuring it is clean, organized, and presentable
- Handle courier services, incoming/outgoing mail, and deliveries
- Coordinate with Projects, Sales, and Technical teams for administrative support
- Assist in preparation, tracking, and submission of project submittals and documents
- Maintain and update project files, trackers, and records
- Follow up with internal departments and external parties on submittals and approvals
- Support project teams by coordinating meetings and site visit schedules
- Assist in preparing project reports and status updates
Requirements
- Bachelor's degree or diploma in Administration, Business, or related field preferred
- 1 5 years of experience in a receptionist or administrative role
- Proficiency in MS Office (Word, Excel, Outlook)
- Experience handling documentation and office processes
Full Job Posting
Job Overview
- The Receptionist cum Coordinator is responsible for managing front desk operations while providing comprehensive administrative support.
- This role involves handling documentation, coordinating office processes, maintaining records, and ensuring smooth day to day administrative functions.
Key Responsibilities
- Greet and welcome visitors in a professional and courteous manner.
- Manage incoming calls, emails, and inquiries; direct them to the appropriate departments.
- Maintain the reception area, ensuring it is clean, organized, and presentable.
- Handle courier services, incoming/outgoing mail, and deliveries.
- Coordinate with the Projects, Sales, and Technical teams for day to day project related administrative support.
- Assist in the preparation, tracking, and submission of project submittals, documents, and correspondence as per project requirements.
- Maintain and update project files, trackers, and records, ensuring all documents are properly filed and easily retrievable.
- Follow up with internal departments and external parties (clients, consultants, vendors) on submittals, approvals, and documentation status.
- Support project teams by coordinating meetings, site visit schedules, and documentation deadlines.
- Ensure timely circulation of project related documents and maintain version control.
- Assist in preparing project reports, status updates, and basic documentation as required by management.
- Maintain confidentiality and accuracy of all project related information.
Skills & Competencies
- Strong verbal and written communication skills.
- Excellent organizational and time management abilities.
- Attention to detail and accuracy in documentation.
- Ability to multitask and prioritize workload.
- Professional appearance and customer focused attitude.
Qualifications & Experience
- Bachelor’s degree or diploma in Administration, Business, or a related field preferred.
- 1–5 years of experience in a receptionist or administrative role.
- Proficiency in MS Office (Word, Excel, Outlook).
- Experience handling documentation and office processes is mandatory.
Compensation
- Pay: AED2,500.00 AED3,500.00 per month
Schedule
- Job Type: Full time
Work Location
- In person
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