Receptionist at Doeren Mayhew — Birmingham, USA | Base Career

Doeren Mayhew is a national assurance, tax and advisory firm with offices across the U.S. and internationally.

Founded in 1932, we have grown into a top 50 U.S. accounting and advisory firm while maintaining a people-focused, entrepreneurial culture.

We are seeking a receptionist to join our Birmingham, Alabama office.

As the first point of contact for clients, visitors and team members, you will play an important role in creating a welcoming experience and keeping the office running smoothly.

This position supports day-to-day front desk operations, administrative needs and client service activities across the office.

Welcome and direct clients, visitors and staff in a courteous and professional manner.

Answer and route incoming calls; manage voicemail and general inquiries, including those from clients regarding tax, audit and consulting services.

Maintain a clean and organized reception area, reflecting the firms commitment to professionalism.

Schedule firm-wide meetings and support team events by ordering food and refreshments, setting up and cleaning up event spaces and maintaining a clean, organized and well-stocked office kitchen and common areas.

Prepare and distribute internal communications, client correspondence and appointment reminders.

Manage all incoming and outgoing mail and courier services.

Assist with document management, filing, scanning and basic reporting as needed.

Assist with data integrity and administrative tax processing projects across the firm.

Order office supplies and coordinate facility maintenance requests.

Communicate effectively with staff at all levels to support office operations and client service.

Provide general support to accounting, tax, audit and administrative teams as needed.

Participate in team meetings and contribute to process improvement discussions.

High school diploma or equivalent required; associate degree or higher preferred.

Previous experience in a receptionist, administrative assistant or office support role, ideally in a professional services or accounting environment.

Strong organizational skills and attention to detail.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office Suite (Word, Excel and Outlook); experience with accounting software or document management systems is a plus.

Ability to handle confidential information with discretion.

Professional, service-oriented approach, adaptability and willingness to learn new systems and processes.

Experience with data entry and office management tools.

Familiarity with basic accounting terminology and client service standards.

Customer service orientation and problem-solving skills.

Full-time, onsite position.

Standard office hours; occasional overtime may be required during peak periods (e.g., tax season).

Fast-paced, team-oriented environment.

Doeren Mayhew is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law.

"Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services.

Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards.

Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients.

Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Receptionist

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Job Title: Receptionist

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