Reception and Admin
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Key skills for this role
About the Role
Syssense is seeking a professional Admin & Receptionist to manage front desk operations and provide administrative support in Abu Dhabi. The role involves greeting visitors, handling calls, scheduling meetings, maintaining records, and coordinating office supplies.
Key Skills for This Role
Responsibilities
- Welcome and assist visitors, clients, and employees in a professional and courteous manner
- Answer, screen, and direct incoming phone calls and emails
- Maintain the reception area, ensuring it is clean, organized, and presentable
- Handle incoming and outgoing mail, courier services, and deliveries
- Schedule meetings, appointments, and conference room bookings
- Maintain employee attendance records and visitor logs
- Prepare, organize, and maintain company documents, files, and records
- Assist with preparing letters, reports, and other administrative documents
- Coordinate office supplies inventory and place orders when required
- Support HR with onboarding documentation, filing, and employee records
- Coordinate travel arrangements, hotel bookings, and transportation when necessary
- Assist in processing invoices, purchase requests, and other administrative tasks
Requirements
- Bachelor's degree or Diploma in Business Administration or a related field
- Minimum 1 2 years of experience in administration or receptionist/front office roles
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
- Excellent verbal and written communication skills in English
- Strong organizational and multitasking abilities
- Professional appearance and positive attitude
Full Job Posting
Job Summary
- We are seeking a professional, organized, and customer focused Admin & Receptionist to manage front desk operations while providing administrative support to ensure the smooth running of the office.
Key Duties & Responsibilities
- Welcome and assist visitors, clients, and employees in a professional and courteous manner.
- Answer, screen, and direct incoming phone calls and emails.
- Maintain the reception area, ensuring it is clean, organized, and presentable.
- Handle incoming and outgoing mail, courier services, and deliveries.
- Schedule meetings, appointments, and conference room bookings.
- Maintain employee attendance records and visitor logs.
- Prepare, organize, and maintain company documents, files, and records.
- Assist with preparing letters, reports, and other administrative documents.
- Coordinate office supplies inventory and place orders when required.
- Support HR with onboarding documentation, filing, and employee records.
- Coordinate travel arrangements, hotel bookings, and transportation when necessary.
- Assist in processing invoices, purchase requests, and other administrative tasks.
Qualifications
- Bachelor's degree or Diploma in Business Administration or a related field.
- Minimum 1–2 years of experience in administration or receptionist/front office roles.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Excellent verbal and written communication skills in English.
- Strong organizational and multitasking abilities.
- Professional appearance and positive attitude.
- Ability to work independently and as part of a team.
Salary
- Pay: AED1,500.00 AED2,000.00 per month
Work Location
- In person
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