Reception Administrative Specialist

Creativity, collaboration, and excellence are at the heart of KBR’s vision. Does this resonate with you?

Our people are important to us and you will play a key role in contributing to the success of our business. We believe in empowering our employees, nurturing development within a culture of trust. We will encourage and empower you to work in a way that suits your style and look forward to discussing the ways in which we can build success.

We are seeking an experienced Receptionist to join our growing Melbourne team on a 12-month fixed-term contract. This is a parental leave cover role. The current role is based in office 5 days per week, with fixed start and finish times. The role will give you an opportunity to provide administrative support to our Victorian office through Reception and Corporate administration work. You will have the opportunity to be the face of the office, liaising with colleagues, guests, and clients each day.

The key responsibilities of this role include:

Answering all external phone calls, screening and forwarding or message taking where appropriate

Screening in person visitors, guests and Contractors and maintaining Security standards

Maintain Meeting/function booking systems including refreshments & catering requirements when requested

Process travel and accommodation arrangements in accordance with the KBR Travel Guidelines

Processing expense claims via Concur

Providing support to the Office Manager and Facilities coordinator with day-2-day running of a busy office

Management of in-box, monitor, review and prioritise all correspondence, respond and re-direct emails as requested

Formatting and producing accurate, timely and well-presented documents

Coordinating mail; ingoing and outgoing mail to Australia Post and courier companies

General administration, including photocopying, laminating, printing, binding, data entry, filing and scanning when directed

Maintain filing system protocols which enables the timely retrieval of documents

Routinely meet deadlines by prioritising workload to ensure internal client needs are met

You will receive ongoing professional development and the opportunity to work with technically eminent professionals. Employees of KBR may benefit from up to 8 additional hours of accrued flexible leave every 4 weeks, 13 days per year. This is in addition to the standard 4 weeks / 20 days of accrued annual leave each year.

Working together to reach common goals cannot be done without passion and commitment and we are looking for a proactive team member who can demonstrate these traits. The ideal candidate will have a minimum of 2 years of experience within an office environment, the ability to acquire new skills and work within a fast paced, dynamic team.

Under supervision of the office manager, it is expected you will be able to monitor your own workload to ensure deadlines are met. Excellent written, verbal and interpersonal communication are important, as well as comprehensive grammar and editing skills. Proficiency with touch typing and Microsoft programs is essential.

KBR’s Infrastructure Solutions business works with customers across the nation to plan, design and deliver smarter, safer and more sustainable infrastructure to meet the demands of the future for all Australians. We’re a team of over 1200 who deliver engineering, science and technology solutions across the water, transport, energy, sustainability, resources and defence sectors.

Please click the link below to learn more about Infrastructure Services Australia and the markets that we operate in.

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